Bookkeeping Administrator

Concrete Collaborative is a design-driven concrete and terrazzo manufacturer at the intersection of architecture, interiors, and material innovation. Our Oceanside showroom is a fast-paced hybrid environment — part showroom, part operations hub — supporting high-end residential, hospitality, and commercial projects nationwide. We are seeking a detail-oriented Bookkeeping Administrator with strong expertise in bank reconciliation and financial administration to keep our books accurate, organized, and up to date. This is a part-time role (5 hours per day).

Key Responsibilities

·       Perform timely and accurate monthly bank reconciliations across all company accounts.

·       Maintain day-to-day bookkeeping records in the ERP/accounting system, including accounts payable and general ledger entries.

·       Process vendor bills with a high degree of accuracy.

·       Monitor commissions reports with collaborators. 

·       Reconcile and monitor cash flow, credit card transactions, and intercompany accounts.

·       Prepare monthly sales tax returns. 

·       Assist with month-end and year-end close processes.

·       Handle banking activities including deposits, transfers, ACH/wire payments, and bank communications.

·       Assist with new vendor onboarding and credit applications.

·       Handle oversight of customer waivers and releases. 

·       Monitor company accounts, log ins, recurring payments, receipts. 

·       Support ad-hoc financial and administrative tasks such as filing, mail, and general office administration.

What You’ll Bring

·       Solid experience in bookkeeping and bank reconciliations (construction, manufacturing, or materials industry experience is a strong plus)

·       High level of accuracy and strong attention to detail

·       Proficiency with accounting/ERP software, QuickBooks, Xero, or similar platforms

·       Comfort working in a fast-paced environment with email, spreadsheets, and financial systems

·       Clear written and verbal communication skills

·       Positive, collaborative attitude and a willingness to learn our specialized product line

What We Offer

·       Competitive hourly rate based on experience

·       Opportunities for professional development and advancement within a growing company

·       A collaborative, design-focused work environment

This is a part-time, on-site position at our Oceanside Showroom (5 hours per day), with occasional flexibility as needed.