What are the responsibilities and job description for the Accounts Payable Associate - Concessions International - Atlanta, GA position at Concessions Intl Brand?
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Monitors and reviews Account Payable inbox to ensure compliance with company policies and procedures.
- Reviews, enters and process vendor invoices, check requests and expense reports for payment. Performs data entry associated with vendor payables.
- Exports daily operation invoice files and review errors/discrepancies, balance the file and export it into the accounting system R365.
- Prepares and processes vendor payments via ACH, check or credit card.
- Reconciles vendor statements weekly and monthly, conducts vendor follow-up via phone or email to collect past due invoices and payment inquiries.
- Research vendor and operation inquiries to resolve account discrepancies for payment.
- Assists Accountants with General Ledger (GL) account transactions as needed.
- Maintains positive relationship with vendors and stay abreast of account status.
- Functions in accordance with established company standards, procedures and applicable laws.
- Respond to accounts payable questions from internal and external customers, including outstanding balances, payments discrepancies, and invoice reconciliation
- Assists with audits and provides supporting documentation for external auditors as requested.
- Audit expense reports as designated.
- Performs other duties as assigned.
Other Responsibilities
Adheres to applicable regulatory requirements, organizational policies and procedures, and departmental guidelines.
QUALIFCATIONS
The qualifications listed below are representative of those required to successfully perform the essential duties and responsibilities of this position.
Education Experience
High school diploma or equivalent and a minimum of three years of administrative or accounts payable experience; or, an equivalent combination of education, training and experience.
Knowledge, Skills and Abilities:
- Knowledge of generally acceptable accounting principles and account payable principles.
- Intermediate proficiency in Microsoft Word, Excel; ability to prepare letters, spreadsheets, and/or other documents as required.
- Solid verbal and written communication skills; ability to effectively communicate with employees, customers, vendors and/or others as required.
- Ability to handle competing priorities in a fast-paced environment.
- Must be detail oriented and organized.
- Good problem-solving skills; and deliver results.
- Good interpersonal, team building and ability to collaborate and work effectively with others.
- Experience is Accounting ERP Systems such as Microsoft Dynamics, Net Suite, Sage or R365
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Occasionally required to stoop, kneel, crouch or crawl.
- Frequently required to stand; walk; sit; talk; hear; use hands to finger, reach with hands and arms.
- Occasionally required to lift and/or move up to 10 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Regular, on-site attendance is required.
- Work is primarily in a climate-controlled office building with moderate noise level.