What are the responsibilities and job description for the Office Manager position at Con Tech Building Systems Inc?
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This vital role ensures smooth administrative workflows, effective communication, and a welcoming atmosphere for staff, clients, and visitors alike. As Con Tech continues to grow, we are looking for an organized, dependable, and detail-oriented Office Manager to support our second office location.
This position will be responsible for keeping the day-to-day office running smoothly while also providing administrative and finance support to our headquarters team. We are looking for someone who is comfortable working independently, enjoys helping others, and is willing to jump in wherever needed.
Responsibilities
- Manage the day-to-day administrative needs of the office and serve as the primary point of contact for the location.
- Answer and direct incoming phone calls and assist employees, visitors, vendors, and customers as needed.
- Provide administrative support to the headquarters office and other departments.
- Assist the Finance Department with routine accounting and clerical activities, including invoice and data entry, documentation, recordkeeping, and other finance-related administrative tasks.
- Organize and maintain office records, files, supplies, and general office needs.
- Receive and distribute mail, packages, and other office correspondence.
- Assist with scheduling, coordination, and general office communication.
- Help maintain consistent administrative processes between the second location and headquarters.
- Maintain a clean, organized, and professional office environment, including completing general office cleaning approximately once per week.
- Assist with additional administrative projects and responsibilities as company needs evolve.
What We're Looking For
- Strong organization and attention to detail.
- Professional and friendly communication skills.
- Ability to work independently and manage multiple priorities.
- Comfortable working with numbers, invoices, records, and financial documentation.
- Strong computer skills, including Microsoft Office.
- Ability to learn company software and administrative processes.
- Dependable, proactive, and willing to take ownership of the office.
- Comfortable working closely with team members at another location.
- Previous administrative, office management, bookkeeping, or finance-related experience is preferred.
About Con Tech
Con Tech Building Systems, Inc. is a growing commercial construction company serving Northern and Central New York. Since 1988, our team has been committed to building strong projects, relationships, and communities.
Our core values - Determination, Invested, Temperance, Courage, and Humility (D.I.T.C.H.) - guide how we work and how we treat one another.
If you're looking for a position where you can take ownership of an office, support a growing team, and play an important role in keeping operations organized, we'd love to hear from you.
Pay: $23.00 - $32.48 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
Location:
- Central Square, NY 13036 (Required)
Ability to Commute:
- Central Square, NY 13036 (Required)
Work Location: In person
Salary : $23 - $32