Staff Accountant I Part time Position

Position Overview:

The staff member in this position is under the direct supervision of the Accounting Director and provides support to the Accounting Director and other accounting staff by conducting various accounting functions.  A high degree of confidentiality must be maintained within the department to protect the rights of individuals ComServ supports, and employees, as well as company operations. 

Essential Duties & Responsibilities

Administrative:

• Coordinates resolution of accounts payable questions or problems with program supervisors and vendors.  Keeps supervisor informed and updated.
• Processes and distributes daily mail.
• Assist other accounting staff with duties as needed. 
• Maintains filing for accounts payable, Program Participants and employees.
• Prepares and submits required documentation for reimbursement of work-related mileage, use of PTO, timesheets and any other required documentation accurately and on a timely basis to supervisor.

Financial:

• Processes assigned ComServ, Inc. invoices and check request payments to include: 
  • Matching purchase order to invoice and packing/delivery tickets.
  • Coding invoices according to chart of accounts.
  • Entering invoices in accounting system for payment.
  • Matching grocery and supply purchases to requisitions and coding.
  • Ensuring appropriate approvals and signatures for payments are in place.
  • Reconciling vendor statements on a monthly basis.
• Writes ComServ AP checks in the absence of Staff Accountant II or as needed.
• Processes ComServ Program Participant accounts payable and check writing.
• Prepares and submits quarterly Program Participant reports and distribute to program supervisors and guardians as applicable.
• Assists with balancing and processing Petty Cash Reimbursement for ComServ, Inc. and Program Participant accounts.