Accounts Payable

Position Overview:

The staff member in this position is responsible for assisting in the processing of the organization’s payroll and accounts payable in accordance with Generally Accepted Accounting Principles, state and local agency guidelines, and ComServ, Inc.’s policies and procedures.  A high degree of confidentiality must be maintained within the department to protect the rights of individuals ComServ supports, and employees, as well as company operations.  The employee in this position is directly supervised by the Accounting Director.

Essential Duties & Responsibilities

• Coordinates and provides oversight to accounts payable coding and processing.
• Coordinates resolution of accounts payable questions or problems with program supervisors and vendors.  
• Maintains log for contracts and contract renewals.
• Prepares specialized reports as requested by Management Team members and approved by supervisor.
• Monitors and approves positive pay banking transactions on-line daily
• Processes assigned ComServ, Inc. invoices and check request payments to include: 
  • Matching purchase order to invoice and packing/delivery tickets(if applicable);
  • Coding invoices according to chart of accounts;  
  • Ensuring appropriate approvals for payments are in place.
  • Entering information into the accounting system.
  • Reviewing accounts payable detail for accuracy. 
  • Reconciling vendor statements on a monthly basis.
• Processes weekly AP check writes and electronic payments as instructed by supervisor.

• Processes and prepares payments for consultants, leases, and contractors.
• Processes and remits payroll deductions as approved by Senior Accountant or supervisor.
• Processes cash disbursements.
• Processes monthly travel and expense reimbursement requests and completes journal entry for misc. travel expense.
• Assists with payroll processing 
• Serves as back up for Payroll processing.
• Assists with tracking and entering of revenues and AR receipts as instructed by Staff Accountant III or supervisor.

Minimum Education & Experience Requirements:

An associate’s degree in accounting with one year’s experience in payroll preferred. Graduation from high school with some college course work and  at least three year’s experience working in an accounting office or performing progressively responsible duties related to accounting including experience in purchase order tracking, petty cash management, or payroll processing experience that would provide the needed knowledge, skills and abilities to perform the responsibilities of the position. Must be able to operate a variety of automated office machines and other equipment that includes computer, copier, fax machine, etc.    Must have a working knowledge of MS Office Excel, Word, and Outlook.  Must have a general working knowledge of accounting software data entry