Procurement Analyst

Position Summary

The Procurement Analyst – Is a role focused on procurement operations, administrative support, business analysis, and technology asset lifecycle management. This position supports procurement and sourcing activities at a foundational level while serving as a key contributor to data accuracy, process efficiency, compliance, and stakeholder support.

The role partners closely with Technology, Finance, Legal, and Purchasing to maintain procurement records, analyze spend and asset data, support vendor administration, and ensure technology assets and agreements are accurately tracked throughout their lifecycle.

Position Accountabilities

Procurement Operations & Administrative Support

• Provide day-to-day administrative and operational support for procurement activities related to technology hardware, software, and services.
• Maintain accurate and organized procurement records, including contracts, purchase requests, renewals, vendor documentation, and approvals.
• Support purchase order processing, invoice reconciliation, and issue resolution in collaboration with Finance and Purchasing teams.
• Track contract terms, expirations, renewals, and key business conditions to support compliance and planning.
• Assist with vendor onboarding, maintenance, and compliance documentation.
• Respond to internal inquiries related to procurement status, policies, processes, and documentation in a timely and professional manner.

Business Analysis & Reporting

• Compile, analyze, and maintain procurement, spend, and asset-related data to support reporting and decision-making.
• Prepare recurring and ad hoc reports related to vendor activity, contract status, license counts, asset inventory, and procurement performance.
• Identify data discrepancies, trends, and improvement opportunities within procurement and asset management processes.
• Support process documentation efforts and contribute to continuous improvement initiatives across procurement operations.

Sourcing Support

• Provide analytical and administrative support for sourcing initiatives under the guidance of senior procurement or sourcing professionals.
• Assist with basic supplier comparisons, pricing reviews, and documentation for sourcing events.
• Participate in RFP/RFQ processes by coordinating responses, tracking submissions, and organizing evaluation materials.
• Support contract review by identifying standard business elements such as pricing structures, renewal timelines, and usage assumptions (in coordination with Legal).

Technology Asset Management/Stakeholder Collaboration

• Maintain accurate technology asset records within the asset management system, including software licenses, hardware inventory, agreements, and lifecycle status.
• Work with application owners to document current software usage and support data collection for renewals, audits, or lifecycle reviews.
• Coordinate device refresh activities by tracking deployments, returns, and record updates.
• Support onboarding and offboarding processes by ensuring technology assets are correctly provisioned, reclaimed, and documented.
• Support periodic physical and software asset audits, ensuring findings are reconciled, documented, and resolved.

Qualifications:

• Bachelor’s degree in Business, Supply Chain, Finance, Information Systems, or a related field, or equivalent experience.
• 1-3 years of experience in procurement operations, purchasing, asset management, business analysis, or a related analytical or administrative role.
• Experience supporting procurement or sourcing activities in a structured, process-driven environment.
• Strong organizational, analytical, and attention-to-detail skills, with the ability to manage multiple deadlines and priorities.
• Working knowledge of technology-related purchasing concepts, including software licensing, SaaS, and hardware assets.
• Ability to analyze data, prepare reports, and interpret information to support business decisions.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Visio.
• Experience with ERP, procurement, asset management, or vendor management systems (e.g., PeopleSoft, Basware, Ivanti, or similar) strongly preferred.