Talent Acquisition Administrative Coordinator

Job at a Glance

• Title: Talent Acquisition Administrative Coordinator
• Location: Akron, OH 44320, USA - onsite
• Contract: W2 only
• Pay: $ 26 /hour optional medical, dental, vision, 401(k) match

Overview

We are seeking a highly experienced Administrative Coordinator to support our Talent Acquisition team at our Akron, Ohio headquarters. This role is critical to ensuring accurate, compliant, and efficient recruiting operations while delivering excellent service to candidates, recruiters, and internal partners.

Key Responsibilities

• Provide advanced administrative and coordination support to the Talent Acquisition team, including recruiters and leadership including the creation of requisitions.
• Coordinate background screening, drug testing, and pre-employment testing, ensuring compliance and accurate results verification.
• Manage interview scheduling and candidate travel arrangements using Concur.
• Maintain and update recruiting content on shared Talent Acquisition SharePoint site.
• Manage internal and external recruiting mailboxes with professionalism and sound judgment.
• Partner with recruiters to prepare, proof, and distribute employment offer letters.
• Process invoices, coordinate travel, and support day-to-day administrative needs for Recruiting leadership.
• Maintain strict confidentiality and proactively identify process improvements.
• As needed, coordinate interviews across multiple time zones, including phone, virtual, and in-person meetings.
• Serve as the primary point of contact for candidates and stakeholders on pre-employment processes, providing timely updates and maintaining professional communication.
• Update and maintain pre-employment tracking in Empower to ensure data accuracy and compliance.
• Assist Hiring Managers with any pre-boarding questions and provide the necessary information for equipment ordering and HM pre-onboarding tasks.

Required Skills

• High school diploma or GED required.
• Minimum of 7 years of relevant work experience in an administrative or coordinator role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience handling confidential information in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal, teamwork, and customer service skills.

Required Education

• No Education Requirements

Preferred Skills

• Experience with SharePoint content maintenance.
• Knowledge of recruiting processes or Applicant Tracking Systems; Oracle Recruiting Cloud preferred.

Why Should I Apply?

This position offers an opportunity to support a dynamic Talent Acquisition team in a vital administrative role. If you excel in managing multiple priorities and thrive in a fast-paced environment, this is an excellent opportunity to contribute to a leading organization.

About CEI:

As a trusted technology partner, CEI delivers solutions that help our customers transform their business and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements.

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