Comptroller - Legal Assistant

Applications must be filed at
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00054406

We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

Are you ready to grow and make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence drive the culture here at the Comptroller’s Office. We take pride in the work we do serving as State’s accountant, tax collector, treasurer, and much more! The Comptroller’s office serves virtually every citizen in the state. As Texas’ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take our collective commitment to public service very seriously. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

About The Role:

Performs complex (journey level) legal and administrative assistant work for the Administrative Hearings Section. Also provides legal and administrative support to the Senior Counsel for Tax Compliance. Prepares legal documents, correspondence, files, exhibit books for oral hearings, and reports. Organizes and maintains records that support the administrative hearings process. Performs filing, secretarial tasks and other administrative duties. Works in a computer based environment. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

Minimum Qualifications

• Graduation from an accredited college or university with major coursework in law or a related field.

Experience:

• Three (3) years experience working as a legal assistant or paralegal.
• Experience providing administrative support in an office environment.

Preferred Qualifications

Preferred Education: Certified Paralegal (CP), Certified Legal Assistant (CLA) or legal educational background.

Preferred Experience:

• Three (3) years experience working in a law firm, corporate legal division or government agency as an administrative assistant in a legal environment, legal secretary, legal assistant or paralegal.
• Experience using MS Office Excel and other MS Office Suite programs
• Experience conducting online legal research
• Experience with various types of civil proceedings

Substitutions

One (1) additional year of the full-time minimum experience as stated above may substitute for each year (30 semester hours) of the required education with a maximum of 120 semester hours (four years).

Licenses and Certifications:

Certified Legal Assistant (CLA) or Certified Paralegal (CP) is preferred.

In this role you will:

• Creates and completes documents, prepares letters, memos, legal pleadings, and State Office of Administrative Hearings (SOAH) filings. Handles routine and confidential documents and information. Prepares and certifies audits and other exhibits for submission at oral hearing, and uploads documents to SOAH. Creates and maintains electronic forms and documents in accordance with section standards. Processes incoming and outgoing mail. Retrieves assessment amounts and agency documents for certifications. Communicates with agency personnel to support tax compliance responsibilities. Circulates requests and assembles responses for review by tax compliance attorney for communication with taxpayers and agency staff. Provides other legal assistance to tax hearings attorneys. Assists support staff in preparing hard copy files, certifications and exhibit books for oral hearings. Prepares, edits, and distributes correspondence, reports, studies, forms and documents. Maintains filing, record keeping, and record management systems, such as data entry using Agency Work Manager (AWM) system. Copies and/or prepares position letters, motions, letters, memos, responses, and other legal pleadings.
• Monitors case files and ensures they are kept in accordance with section standards. Sets up, maintains, and closes out administrative hearings files. Responds to inquiries from taxpayers and agency employees concerning hearings.
• Maintains status of cases on AWM and attorney hearings calendars. Creates new hearing file setups, prints hard-copy of imaged files, sorts, create labels, tabs and places documents in folders with dividers.
• Performs other related work as assigned, including, but not limited to, serving as backup in absence of other administrative support staff.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.

Additional MOS can be found at the State Auditor’s Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Resumes will not be accepted in lieu of completed applications. The application must contain the necessary information in the work history for the applicant to qualify for the position.

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.