Accounts Payable Specialist

Accounts Payable Specialist Job Duties:

• Responsible for all accounts payable Trade and Non-Trade vouchering, entering, and filing.
• Prepare and process payments on payables to vendors.
• Responsible for W-9 Tracking, and 1099 preparation, filing, and reconciliation at Year End.
• Responsible for Fixed Asset and Capital Expenditure Tracking, including equipment builds, and deposits.
• Month End Close Responsibilities include reconciling designated accounts, journal entries, and other duties as assigned.
• Review monthly vendor accounts and outstanding balances.
• Review and assist in maintaining vendor files for address, remittance, contacts, payment information, and 1099 information.
• Review and assist in maintaining open purchase orders to ensure completeness of all invoices and payables processed.
• Work with other departments to ensure a 3-way match for purchase orders, receiving, and invoices for processing transactions.
• Assist in financial reporting, audits, and other compliance and regulatory requests.
• Serve as back up for Accounts Receivable as required

Accounts Payable Specialist Job Qualifications:

• Associates Degree or higher in accounting or related field preferred.
• Demonstrated proficiency in Word, Excel, Outlook, email, and preferably SAGE 500 (previously MAS 500).
• Experienced bookkeeping and accounting, project coordinating, and administrative skills.
• Strong knowledge of accounting, reconciliation, journal entry, and other such financial transactions
• Exceptional ability to execute multiple projects and assignments without error, but with high attention to detail.