What are the responsibilities and job description for the Sr Accounts Payable Specialist position at Baird?
About The Role
The Accounts Payable Senior Specialist is responsible for processing pay cycles and various types of accounts payable transactions including data entry of vendor invoices and employee expense reimbursements. This position is also responsible for responding to vendor inquiries and interacting with internal and external customers in responding to inquiries or report requests.
The Impact You’ll Make
The Accounts Payable Senior Specialist is responsible for processing pay cycles and various types of accounts payable transactions including data entry of vendor invoices and employee expense reimbursements. This position is also responsible for responding to vendor inquiries and interacting with internal and external customers in responding to inquiries or report requests.
The Impact You’ll Make
- Day-to-day: Responsible for processing semi-weekly and weekly pay cycles for checks and ACHs as well as recording appropriate BETA entries. Assists Supervisor/Manager with day to day technical/functional issues and resolutions. Codes invoices to accounts and cost centers by analyzing invoice/expense reports. Enter invoices into PeopleSoft to be processed for payment.
- Customer/Client Service: Serves as point of contact for assigned business units. Appropriately handles urgent/last minute payment request in a professional and timely manner. Works with vendors to resolve payment and invoice discrepancies.
- Controls: Responsible for Unclaimed Property Reporting. Monitoring discount opportunities, verify Tax ID numbers, resolving payment discrepancies, insuring credit is received for outstanding credit, and obtaining ACH instructions for vendor payments.
- Systems: Interacts with the Finance Systems Team and assists in the testing and implementation of system fixes and enhancements. Administer the Concur Expense system, including updating associate records, adding and removing roles, assuring adherence to Concur policies and procedures.
- Compliance: Receives, verifies and audits expense reports via Concur to ensure Associates are in compliance with corporate travel policy.
- Special Projects: Actively participates in key team-wide initiatives or department-wide initiatives to improve overall performance and support strategic initiatives.
- This description indicates the kinds of tasks and level of work difficulty required of this position. It is NOT intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or modify the right of any supervisor to assign other duties not mentioned that are of a similar kind or level of difficulty.
- High School diploma.
- Minimum of 3 to 5 years of prior accounts payable experience.
- Ability to handle highly confidential and sensitive information.
- Strong communication skills both verbal and written, with the ability to communicate with all levels of Associates.
- Ability to multi-task, willingness to learn new skills and ability to adapt to an ever-changing environment.
- Dedication to providing a high level of customer service to internal and external clients.
- Proficiency with Word and Excel.
- Must be detail oriented; have strong and accurate data entry skills and work well within a team environment.
- Ability to deal effectively with tight month end closing process.
- Must be dependable with the ability to follow instructions, respond to management direction and solicit feedback to improve performance.
- Ability to identify potential issues or errors and make decisions.
- SAP Concur Expense System experience preferred.
- Peoplesoft system experience preferred.