AP Accountant

Position Summary

The Accounts Payable Specialist is responsible for managing the company’s full-cycle accounts payable process, ensuring timely and accurate processing of vendor invoices and payments. This role supports the manufacturing operation by maintaining strong vendor relationships, ensuring compliance with company policies, and contributing to accurate financial reporting.

Key Responsibilities

Invoice Processing

• Process high-volume vendor invoices related to manufacturing operations (raw materials, components, freight, utilities, and services).
• Perform three-way matching of purchase orders, receipts, and invoices.
• Verify accuracy of pricing, quantities, and approvals before posting invoices.
• Resolve discrepancies with Purchasing, Receiving, and vendors.
  
  

Vendor Management

• Maintain vendor records and ensure proper documentation (W-9s, payment terms, tax information).
• Respond to vendor inquiries and resolve payment issues.
• Reconcile vendor statements and investigate outstanding balances.
  
  

Payment Processing

• Prepare weekly payment runs (ACH, checks, wire transfers).
• Ensure payments are made according to agreed terms and company cash flow policies.
• Process employee expense reimbursements when applicable.
  
  

Month-End Close Support

• Assist with month-end closing activities related to AP.
• Accrue expenses for received goods not yet invoiced.
• Reconcile AP subledger to the general ledger.
  
  

Internal Controls & Compliance

• Ensure compliance with internal accounting controls and company policies.
• Assist with audits by providing requested documentation and explanations.
• Maintain organized records of invoices, approvals, and payment confirmations.
  
  

Cross-Functional Collaboration

• Work closely with Purchasing, Production, and Receiving departments to ensure accurate invoice matching and timely payment.
• Support process improvements in procurement-to-pay workflows.
  
  

Qualifications

Education

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
  
  

Experience

• 2 years of accounts payable experience, preferably in a manufacturing or inventory-based environment.
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, or similar).
  
  

Skills

• Strong understanding of three-way matching and PO-based invoicing.
• High attention to detail and strong organizational skills.
• Ability to manage high invoice volumes and meet deadlines.
• Proficiency in Microsoft Excel and accounting systems.
• Strong communication and problem-solving skills.
  
  

Preferred Qualifications

• Experience with manufacturing purchasing workflows and inventory systems.
• Knowledge of sales/use tax and 1099 reporting.
• Experience with automated AP systems or invoice scanning tools.
  
  

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