Receptionist/Administrative Assistant

Job Overview

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, highly organized, and possess excellent communication skills. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional and welcoming environment.

This position is 7:00-4:00 Monday - Thursday with every Friday off!

Duties

• Greet visitors and clients warmly, providing exceptional customer service at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently
• Maintain organized filing systems, including digital files using Microsoft Office tools
• Perform data entry and document management tasks with accuracy and attention to detail
• Basic accounting tasks using Foundations Brand Software such as new job set-ups, billing, monthly financial reports, working with our accountant to pay taxes
• Sort mail and post payments to jobs.
• Handle light office management duties and light housekeeping
• Basic HR duties such enrolling employees in insurance and new employee onboarding
• Complete payroll weekly

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong typing skills along with attention to detail for proofreading and data entry tasks

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $21 - $25