Architectural Review Board Administrator

Sea Pines Architectural Review Board (SPARB) Administrator

Department: SPARB
Reports To: Chief Operating Officer (COO)
FLSA Status: Exempt

POSITION SUMMARY

The Sea Pines Architectural Review Board (SPARB) Administrator provides administrative, operational, and coordination support to SPARB. This position ensures that architectural review processes, documentation, and communications are efficiently managed in compliance with Sea Pines covenants, guidelines, and policies. The SPARB Administrator serves as the primary point of contact for property owners, contractors, and internal staff regarding architectural review matters.

The SPARB Administrator is an employee of Sea Pines Community Services Associates, Inc. (SPCSA). Employment-related matters, including personnel administration and workplace policies, are managed under the direction of the SPCSA Chief Operating Officer (COO) and in accordance with SPCSA policies and procedures. Operational direction and oversight of the Administrator's architectural review responsibilities are provided by SPARB and SPARC, consistent with applicable governing documents and the Service Agreement for administrative services between SPCSA and SPARC. The Administrator works closely with SPARB, SPARC, SPCSA departments, and external stakeholders to support effective architectural review administration, decision-making, and community compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Architectural Review Administration

• Serve as primary administrative support to the Sea Pines Architectural Review Board.
• Manage and process architectural review applications, ensuring completeness, compliance, and timely submission.
• Maintain accurate records of applications, approvals, denials, and modifications in accordance with covenants and policies.
• Coordinate site inspections, when necessary, and document findings.
• Prepare and distribute meeting agendas, materials, and minutes.
• Ensure all communications with property owners, contractors, and staff are professional, accurate, and timely.

Compliance and Documentation

• Monitor projects for adherence to approved plans, covenants, and community guidelines.
• Track project status and follow up on pending action items.
• Maintain organized records of covenant interpretations, approvals, and enforcement actions.
• Assist in the preparation of reports for the COO, SPARB and SPARC as required.

Communication and Coordination

• Act as liaison between the ARB, property owners, contractors, and SPCSA staff.
• Provide guidance to applicants regarding submission requirements and community standards.
• Respond to inquiries and provide information in a courteous and professional manner.
• Support internal teams and committees with relevant information and documentation as needed.

Administrative Support

• Manage calendars and schedules for SPARB and SPARC meetings and related activities.
• Assist with special projects or initiatives as assigned by the COO.
• Support effective workflow and document management using appropriate software tools.

QUALIFICATIONS

Education and Experience

• Bachelor’s degree or equivalent experience in architecture, construction management, planning, or related field preferred.
• Minimum 3–5 years of administrative, project coordination, or architectural review experience.
• Familiarity with architectural review processes, covenant compliance, and community standards preferred.

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills.
• Strong interpersonal skills and ability to work effectively with diverse stakeholders.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office Suite and document management systems.
• Knowledge of construction practices, architectural terminology, and design principles is beneficial.

WORKING CONDITIONS

• Primarily office-based with occasional site visits.
• Regular interaction with property owners, contractors, board members, and staff.
• Some evening meetings may be required.
• Commitment to SPCSA policies, procedures, and professional conduct.

EOE

Drug Free Workplace

Job Type: Full-time

Pay: $85,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $85,000 - $130,000