administrative assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant professional setting.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Handle calendar management and scheduling for team members using productivity software and Google Workspace tools.
• Perform data entry tasks accurately within spreadsheets and client databases, maintaining organized filing systems both physically and digitally.
• Prepare correspondence, reports, and documents using Word processing and Microsoft Office applications, ensuring proofreading for accuracy. Must be profecient in Quick Books.
• Assist with office management duties such as inventory control, supply ordering, and maintaining office equipment.
• Provide customer support by addressing inquiries promptly via phone or email, ensuring excellent client communication.
• Support personal assistant tasks when needed, including travel arrangements, appointment setting, and time management coordination.

Requirements

• Proven clerical experience with strong office management skills .
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong computer literacy and technical proficiency in office productivity tools.
• Bilingual abilities are a plus to enhance client communication and team collaboration.
• Experience with QuickBooks is required.
• Exceptional phone communication skills with a focus on professionalism and courtesy.
• Demonstrated ability to multitask efficiently while maintaining attention to detail in all work activities.

Join us as an Administrative Assistant and become an essential part of a dedicated team committed to excellence! Your energy, organizational prowess, and proactive attitude will help us achieve operational success while providing outstanding support across all levels of our organization.

Pay: From $16.00 per hour

Expected hours: 10.0 – 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $16