What are the responsibilities and job description for the Administrative Assistant position at Community Options Job Board?
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.
We are seeking a highly skilled Administrative Assistant/Receptionist to join our team in Forked River, NJ . The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.
Starting pay is $15.50 per hour!
Responsibilities
- Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
- Order office supplies and maintain office equipment
- Establish, develop, and maintain filing system
- Retrieve information from files when needed
- Organize and prioritize large volumes of information and calls
- Respond to requests for information
- Complete typing and copying as needed for management staff
- Maintain a neat and orderly office and reception area
- Work independently and within a team on special non-recurring and ongoing projects
- May be required to take mail to the post office using own vehicle
- Maintain conference room usage log
- Check fax machine and distribute faxes to appropriate people
- Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
- Additional tasks and responsibilities may be assigned
Minimum Requirements
- High School Diploma or GED
- Two years of related administrative experience
- Valid driver’s license with a satisfactory driving record
- Proficient in Microsoft Office Suite
- Ability to type 50 words per minute
- Must have high level of interpersonal skills to handle sensitive and confidential situations
- Position continually requires demonstrated poise, tact, and diplomacy
- Excellent verbal and written communication skills
- Independent judgment is required to plan, prioritize, and organize diversified workload
- Ability to prioritize workload with excellent time management skills
- Ability to deal with individuals from all levels of the organization
Working Conditions
- Occasional overtime required
- May travel utilizing own vehicle
- Occasionally lift up to 15 pounds
Why Community Options?
- Competitive Insurance Benefits (Medical, Dental, Vision)
- Paid Holidays—Including a Birthday Holiday
- Generous PTO
- Employee Incentive & Discount Programs
- 403b Retirement Plan
- Incredible career growth opportunities
Send resume to: Resumes-NJCOE@COMOP.ORG
Community Options is an Equal Opportunity Employer M/F/D/V
Salary : $16