What are the responsibilities and job description for the Administrative Assistant position at Community Options, Inc.?
Description
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.
We are now hiring a Full-TimeAdministrative Assistantto provide support inForked, New Jersey.The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.
Responsibilities
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.
We are now hiring a Full-TimeAdministrative Assistantto provide support inForked, New Jersey.The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.
Responsibilities
- Schedule and organize appointments, meetings, travel, and conferences
- Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
- Order office supplies and maintain office equipment
- Establish, develop, and maintain filing system
- Maintain daily and monthly schedules for all necessary staff to determine location and availability
- Organize and prioritize large volumes of information and calls
- Complete typing and copying as needed for management staff
- Open, sort, and distribute mail
- Maintain a neat and orderly office and reception area
- Work independently and within a team on special non-recurring and ongoing projects
- Maintain conference room usage log
- Additional tasks and responsibilities may be assigned
- Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.
- High school diploma or GED
- Two years of related administrative experience
- Valid driver’s license with a satisfactory driving record
- Proficient in Microsoft Office Suite
- Must have high level of interpersonal skills to handle sensitive and confidential situations
- Excellent verbal and written communication skills
- Independent judgment is required to plan, prioritize, and organize diversified workload
- Ability to prioritize workload with excellent time management skills
- Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing
- Competitive Insurance Benefits (Medical, Dental, Vision)
- Paid Holidays—Including a Birthday Holiday
- Generous PTO
- Employee Incentive & Discount Programs
- 403b Retirement Plan
- Incredible career growth opportunities
- University partnerships that include tuition reduction