Administrative Assistant for Staff Development

Responsibilities and Duties:

• Provide day-to-day administrative support to the Director of Staff Development.
• Coordinate and schedule staff education sessions, orientations, in-services, and meetings.
• Maintain accurate training and certification records for all hospital employees.
• Track deadlines and expiration dates for staff competencies, licenses, and required certifications (e.g., BLS, ACLS, PALS).
• Coordinate the onboarding and placement of students who are shadowing or precepting within the hospital and ancillary clinics.
• Assist with preparation of reports, presentations, and data analysis related to staff education.
• Liaise with department managers, HR, and external educators to ensure smooth coordination of learning activities.
• Assist with the management of the calendar for the Director of Staff Development, scheduling appointments and meetings as needed.
• Monitor inventory and order educational supplies and materials.
• Support special projects and initiatives related to hospital staff development.
• Maintain confidentiality of sensitive employee and organizational information.
• Respond promptly and professionally to employee inquiries via email and phone, providing accurate information or directing concerns to the appropriate department or individual as needed.

Requirements:

• High school diploma or equivalent required; associate degree or higher preferred.
• Minimum of 2 years of administrative experience, preferably in a healthcare or educational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and data management systems.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Familiarity with hospital training programs, staff development practices, and compliance standards is a plus.
• Professional demeanor and commitment to high-quality service.

Qualifications

Education

Required High School

Preferred

Licenses & Certifications

Required

Salary : $22