What are the responsibilities and job description for the Assistant Administrator position at Community House Mental Health Agency?
Here at Community House Mental Health Agency, we strive to provide a supportive family atmosphere in Seattle and King County for people with severe and persistent mental illness. Each person who walks through our door has a unique story, and we believe that everyone deserves to feel welcomed and valued.
The Assistant Administrator is responsible for assisting in the continuous operation of the 24-hour facility in compliance with applicable government regulations, contracts, company policies, and the established policies and procedures of the facility in cooperation with the site’s residential Administrator and Director of Licensed Residential. This position is responsible for the supervision of staff and provision of services to residents of the facility and will work with an assigned caseload as needed or assigned.
At Community House, we value a strong work-life balance and aim to provide the best support for our workers. As a CHMHA employee, you will have access to a range of unique benefits, such as company-paid medical/dental/vision/disability insurance, a 403B retirement plan with employer match, continuing education credit, a personal unlimited Orca Card, and an employee assistance program with financial, mental, and legal assistance.
Essential Job Duties
The Assistant Administrator is responsible for assisting in the continuous operation of the 24-hour facility in compliance with applicable government regulations, contracts, company policies, and the established policies and procedures of the facility in cooperation with the site’s residential Administrator and Director of Licensed Residential. This position is responsible for the supervision of staff and provision of services to residents of the facility and will work with an assigned caseload as needed or assigned.
At Community House, we value a strong work-life balance and aim to provide the best support for our workers. As a CHMHA employee, you will have access to a range of unique benefits, such as company-paid medical/dental/vision/disability insurance, a 403B retirement plan with employer match, continuing education credit, a personal unlimited Orca Card, and an employee assistance program with financial, mental, and legal assistance.
Essential Job Duties
- Be able to work non-traditional schedule including 24-hour back-up as required by the Washington Administrative Code (WAC) and agency policy
- Provide oversight, training, supervision, and ongoing reviews for all assigned staff
- Ensure medications are supplied, administered, monitored, and documented appropriately for all residents through trained staff ensuring the seven rights of
- medication use are followed: right person, right medication, right time, right dose, right route, right reason (including refusal), and right documentation according to agency provided medication training
- Complete reporting and adjust service delivery and measures, as needed to meet current contractual requirements with other entities, such as King County Behavioral Health and Recovery Division (BHRD), Centers for Medicare and Medicaid Services (CMS), and others as assigned
- Provide regular supervision, direction, and documentation for on-site staff, including individual meetings, group staff meetings, chart reviews, training
- requirements, performance issues, etc.
- Ensure job duties are fulfilled by staff and cover obligations and responsibilities, when needed, including filling in for Administrator in times of absence or vacancy
- Participate in Residential Administrator After Hours On-Call Rotation, providing after hours support to all licensed residential sites and coordinating with other providers, such as After Hours Clinician, Crisis Connections, hospital, jail, etc.
- Attend to financial responsibilities and practice good financial stewardship of agency and contract resources, including ensuring client financial eligibility for level of care, maintaining facility budget expectations (through staffing patterns, occupancy, expenses, supply orders at the facility, etc.), and ensuring proper
- administration and maintenance of resident trust accounts per agency procedure
- Monitor spending of Petty Cash and other agency money to ensure accountability and appropriate use
- Meet identified key performance indicators and metrics for the position as identified for the program, division, and agency
- Assist in maintaining bed census across all enrollment types
- Coordinate with Human Resources to ensure complete personnel files are maintained per agency, Washington Administrative Code (WAC), and contract requirements
- Maintain productive working relationships with internal department leads to always ensure efficient and seamless coordination of client care and business needs
- Provide immediate crisis intervention and resolution as needed
- Participate in Residential Administrator After Hours On-Call Rotation, providing
- after hours support to all licensed residential sites and coordinating with other providers, such as After Hours Clinician, Crisis Connections, hospital, jail, etc.
- Always maintain resident and staff confidentiality
- Maintaining and adhering to licensing responsibilities, such as Washington Department of Social and Health Services (DSHS) and Department of Health (DOH)
- Ensuring appropriate level of skills training and assistance is provided to residents in Activities of Daily Living (ADLs) and Instrumental Activities of Daily Living (IADLs) per their service plan, such as assistance in hygiene needs, feeding, personal hygiene, cleaning, finances, transportation, etc. Includes preparing resident meals when cook is not on duty and per menu
- Emphasizing skills and techniques promoted in the State of Washington mandated training, Fundamentals of Caregiving
- Coordinating care, such as scheduling, attending, and/or arranging transportation for appointments and other case management needs
- Maintaining, and documenting in, resident charts, activity logs, meal charts, etc. following agency, county, state, and federal guidelines.
- Providing input as part of resident’s care team on service plan and progress, and collaborating with other providers such as primary care provider, case manager, etc.
- Facilitating regular group and individual activities, encounters, and specialized resident events, such as outings and holiday gatherings
- Assisting in admission and discharge planning per supervisor direction
- Monitoring and managing facility milieu for visitors, television time, and quiet times
- Coordinating fire drills, resident orientation, chores, and resident room maintenance during resident move-in and move-out
- Performing other duties as assigned.
Salary : $68,000 - $90,000