Specialist - Payroll

COMMUNITY HIGH SCHOOL DISTRICT 94

WEST CHICAGO, IL 60185

2024-2025

**Anticipated Vacancy Available Immediately**

JOB TITLE Specialist - Payroll

SUMMARY The responsibility of the Specialist - Payroll is to prepare, compile, review, reconcile, and maintain payroll data to ensure accuracy of payroll for employees of District 94.

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties and responsibilities may be assigned)

• Process, audit, and compile payroll data (i.e. hours worked, taxes, insurance, and union dues to be withheld, etc.).
• Process annual salary data for all employees.
• Process stipend and bonus payments (i.e. extra-curricular activity sponsors, coaches, multiple sport bonus, etc.).
• Process voluntary insurance premiums, credit union contributions, tax-sheltered annuity contributions, pre-tax flexible spending accounts, professional dues, charitable donations, and wage attachments.
• Compute and report allowable deductions for wage garnishments to county courts and creditors.
• Prepare and distribute payroll checks. Research and rectify irregularities.
• Monitor staff attendance activity for accurate recording on payroll check stub.
• Direct deposit deductions and net earnings to savings and checking accounts.
• Initiate electronic funds tax payments to the internal Revenue Service, TRS and IMRF.
• Process and remit liability payments as required (i.e. annuity companies, county clerks, association treasurer, charitable organizations, etc.).
• Process and report Federal, State, and Social Security tax liabilities and payments for governmental agencies on required cycles.
• Record and monitor teaching hours and salary for substitute and retired teachers for Teachers’ Retirement System (TRS) pension compliance.
• Research current teaching activity performed in other districts by out-of-district coaches, and sponsors for TRS compliance.
• Research and report employment and salary history required by financial loan institutions, apartment complex administrators, and worker’s compensation claims for active and former employees.
• Organize and distribute annual W-2, Wage and Tax Statements.
• Edit and process reports as required (i.e. TRS Report of Earnings and Pension Contributions, IMRF Report of Earnings and Pension Contributions, employment statistics to the Illinois Department of Employment Security Census Unit, fiscal year salary report, etc.).
• Maintain and update annuity website, create, modify and upload data.
• Carries out other duties as assigned.
  
  

Supervisory Responsibilities

• None
  
  

Education, Certification, And Experience

• High school diploma or equivalent
• Experience in accounting/payroll preferred
• ?Proficiency in Microsoft Office Suite
  
  

Skills And Abilities

• Must be able to perform all of the duties and responsibilities of the position
• Ability to communicate effectively and accurately, both orally and in writing, in English
• Ability to establish and maintain effective working relationships with both internal and external constituents
• ?Ability to work independently, stay on task, multi-task, and take responsibility to complete assigned projects and duties in a timely and efficient manner
  
  

PAY TRANSPARENCY

This position offers a starting salary range of $55,000 to $65,000, with the final salary based on experience and qualifications. Pay scale and benefit information is available on our website HERE.

APPLICATION PROCESS

APPLY HERE

Internal applicants: Please choose the Internal Applicants section.

APPLICATION DEADLINE

Contractual language requires that positions be posted for a minimum of five business days. Positions will be posted until filled.

NOTICE OF NON-DISCRIMINATION

Equal educational and extracurricular opportunities shall be available for all students without regard to color, race, nationality, religion, sex, sexual orientation, ancestry, age, physical or mental disability, gender identity, status of being homeless, immigration status, order of protection status, actual or potential marital or parental status, including pregnancy. Further, the District will not knowingly enter into agreements with any entity or any individual that discriminates against students on the basis of sex or any other protected status, except that the District remains viewpoint neutral when granting access to school facilities under School Board Policy 8:20, Community Use of School Facilities. Any student may file a discrimination grievance by using Board policy 2:260, Uniform Grievance Procedure.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

NON-DISCRIMINATION COORDINATOR

Julie Swartzloff

Director of Human Resources

326 Joliet Street

West Chicago, IL 60185

630-876-6216

For further information on notice of non-discrimination, click here for the address and phone number of the office that serves your area, or call 1-800-421-3481.