Purchasing Representative

At Community Financial System, Inc. (CFSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, Northeastern Pennsylvania, Vermont and Western Massachusetts. Beyond retail banking, we also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration.

Just as our employees are committed to helping our customers manage their finances, we’re committed to our employees. After all, they make it happen for our customers every day.

To ensure our people can enjoy long and successful careers here at CFSI, we offer competitive compensation, great benefits, and professional development and advancement opportunities. As an equal-opportunity workplace and affirmative-action employer, we celebrate and support a diverse workplace for the benefit of all: our employees, customers and communities.

Approves and codes company invoices for payment.  Order placement utilizing customer web based ordering platforms.  Interacts with company vendors.  May assist with the general responsibilities associated with operating the company stockroom and print shop.  Assists the department with acquisitions and mergers.  Crossed trained to support other department responsibilities.

• Review and code invoices for payment.  Uploads invoices into Accounts Payable software. Resolve invoice discrepancies with vendor.
• Facilitate ordering of company consumable supplies utilizing customer web based ordering platforms.
• Support and assist the Staples Advantage office supplies account by maintaining shopping lists and placing orders for approved requests.
• Support and assist the UPS Campus Ship Account.  Review and process weekly invoice.
• Maintain and update electronic files utilizing Microsoft Office Suite.
• Assist and support in-house print shop.
• Responsibilities may include completion of stock requisitions, receiving inventory and stocking shelves.
• Sort and distribute departmental mail.
• Collaborate with manager to achieve excellent customer service.
• Assist department during acquisitions and mergers. 

• Maintain proficient knowledge of, and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to policies, procedures, and internal controls, and meet all training requirements in a timely manner.

• Other projects and duties as assigned

Education/Training:   High School Diploma plus specialized business education and experience. All applicants must be 18 years of age or older.

Skills:  PC Proficiency, Microsoft Office and web based platform skills.  Strong communication interpersonal and organization skills.

Experience: A minimum of two (2) years customer service and/or purchasing experience preferred.

Compensation: Commensurate with experience plus potential for annual merit increase. In addition to your competitive salary, you will be rewarded benefits including: 11 paid holidays, paid vacation, Medical, Vision & Dental insurance, 401K with generous match, Pension, Tuition Reimbursement, Banking discounts and the list goes on!

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to stand, walk or sit. Use hands and fingers, handle or feel, reach with hands or arms, and speak and hear. The employee may occasionally be required to lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to focus.

The Company is an Affirmative Action, Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship status, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local law.

The Company will make reasonable accommodations for qualified individuals with a disability. If you have a physical or mental impairment and would like to request an accommodation with respect to the application process, please contact the Human Resources Department.

Salary : $19 - $26