Accounts Payable Specialist

Position: Accounts Payable Specialist

About Community Bible Study

Community Bible Study (CBS) is an interdenominational Bible study for the community. We offer a wide range of courses in classes around the world, with over 1.1 million participants in 110 countries, 88 languages (and counting!), and 73,000 dedicated volunteers.  CBS fosters a welcoming environment for people from all backgrounds and levels of Bible knowledge.

Since 1975, CBS has been helping people - from children to seniors - to grow in their knowledge and love of Jesus Christ.

CBS Mission Statement: To make disciples of the Lord Jesus Christ in our communities through caring, in-depth Bible study, available to all.

CBS Vision Statement: Transformed Lives Through the Word of God

CBS Five Essentials: Individual Study, Encouraging Discussion, Effective Teaching, Insightful Commentary, Caring Community

CBS Core Values: Prayer, Trusting in God's Provision, Excellence, Integrity, Transparency, Servant Leadership

Position Description

The Accounts Payable Specialist is responsible for processing and managing all vendor invoices and employee expense reports, processing volunteer expense reports, managing the corporate credit card limits and payments in accordance with company policy, and initiating and recording US and International wire payments. This role also serves as a key customer service representative to internal staff, volunteers, and external vendors, ensuring timely, accurate, and grace-filled support in all financial interactions.

Responsibilities

• Responsible for managing vendor information within the accounting system, including obtaining and filing necessary tax forms such as W-9s and issuing 1099s in compliance with IRS Regulations.
• Enter and review vendor invoices and expense reports for compliance with ministry policies and the approval process.
• Manage and maintain the ministry's payment cycle by issuing checks, electronic payments, or wires in accordance with payment terms and policies.
• Provide clear, timely, and professional communication to vendors, staff, and volunteers regarding documentation needs and resolution of questions.
• Serve as a friendly and knowledgeable point of contact for AP inquiries, ensuring responses reflect CBS’s values of caring community and excellence.
• Properly assign G/L coding, departments, classes, and program segments to all accounting entries for invoices, expense reports, and journal entries.
• Prepare monthly reports on vendor payments and invoices for the ministry and cross-functional teams.
• Perform month-end closing tasks as assigned by the Director of Finance & Accounting, including multiple vendor bill imports requiring the use of CSV templates with imaging documentation, entering data for monthly class reports, donation tracking, and processing weekly mail.
• Demonstrate patience, empathy, and professionalism when assisting individuals unfamiliar with finance processes or systems.
• Provide courteous and proactive support during the annual audit, supplying needed documentation quickly and accurately.
• Ensure all credit charges are properly coded with receipt documentation attached.
• Build positive working relationships across departments, fostering trust and collaboration to support smooth financial operations.
• Perform other duties as assigned and proactively seek to assist the finance team during downtime.

Qualifications

CBS expects every employee to have a deep and growing relationship with Jesus Christ, as evidenced by a strong, clear personal testimony and a lifestyle that reflects spiritual maturity and intimacy with God. Belief in and adherence to the CBS Statement of Faith, and a meaningful commitment to the Mission, Vision, and Core Values of CBS, are also required.

• Degree in Accounting or equivalent
• 2-4 years of accounting experience
• Strong customer-service mindset with the ability to serve staff, volunteers, and vendors with warmth, clarity, and patience
• Proven ability to communicate complex financial information in a friendly and accessible manner
• Possesses a keen eye for detail, can spot minor mistakes, and is committed to delivering high-quality and accurate work
• Passionate, innovative, and a team player
• Excellent verbal and written communication skills
• Able to interact comfortably and professionally with leadership at all levels
• Experience in using enterprise-wide accounting systems
• Exposure to Business Process Analysis/Re-engineering is helpful
• Proficient in Microsoft Office, NetSuite ERP System, and general knowledge of system navigation for working with CRMs
• Demonstrated ability to balance accuracy and efficiency while maintaining a ministry-minded approach in all customer interactions

Other

• This is a full-time position, reporting to the Director of Finance & Accounting
• Work Location: The CBS Ministry Service Center, Colorado Springs, Colorado
• Relocation reimbursement is not available for this position

Starting Salary Range

• Annual salary range: $19.23 - $28.85

Benefits Offered

• Starting at four weeks of paid vacation and four weeks of paid sick leave annually
• Paid holidays, including your birthday
• 403(b) retirement plan with a 5% match
• Medical, dental, and vision insurance
• Employer-paid disability and life insurance

Salary : $19 - $29