Junior Accountant

POSITION SUMMARY

Under the general supervision of the Fiscal Director, the Junior Accountant at Community Action For Improvement (CAFI) is responsible for processing and providing technical/clerical support in the accounting, verification, and documentation of the agency's accounts payable transactions. This includes reviewing and verifying invoices, preparing checks for payment, maintaining files, reconciling general ledger accounts, and assisting with month-end journal entries. The Junior Accountant will also provide general clerical support within the department and may serve as an administrator on specific projects when necessary.

ESSENTIAL FUNCTIONS

• Receive invoices and process them in accordance with procedures outlined in the Fiscal Policy and Procedures Manual.
• Review and verify all invoices for required approvals and accuracy.
• Assemble checks with related documentation and forward them to staff authorized to sign checks. Prepare checks for mailing or routing.
• Prepare and distribute Request for Payment forms to Project/Program Directors for their review and approval.
• Review, verify, and correct employee travel expense forms and reconcile travel advance accounts.
• Maintain and file all paid invoices, check copies, purchase order copies, and registers related to accounts payable for various programs (CAFI, HS, CACFP, CSBG, or other).
• Maintain an open purchase order file.
• Serve as an administrator on projects, when necessary, such as Head Start Food Program, CACFP, In-kind.
• Maintain various general ledger accounts and reconcile monthly.
• Enter month-end journal entries under the direction of the Fiscal Director.
• Assist with the management of grant funds, including monitoring expenditures, preparing grant reports, and ensuring compliance with grant requirements.
• Assist with the annual audit process by providing supporting documentation and assisting auditors as needed.
• Respond to inquiries from staff, vendors, and other stakeholders regarding financial transactions and processes.
• Assist with other financial tasks and special projects as assigned by the CFO or other senior finance team members.

WORK ENVIRONMENT

This job operates in a clean, organized, and professional office environment. The role routinely uses standard office equipment such as computers, phones, copiers, filing systems, postage, social media, modern technology, and fax machines.
POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position, and the days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m., unless otherwise approved by the Executive Director.

TRAVEL

Occasional local travel may be required for training purposes.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

QUALIFACATIONS

• Minimum
  • Associate Degree in Accounting or any related combination of education and experience.
  • 2 years related experience in general fiscal administration.
  • Knowledge of computerized accounting systems and the full accounting cycle
• Preferred
  • 2 years related experience in non-profit accounting.

SKILLS AND ABILITIES

• Ability to create, file and communicate in all Microsoft accounting related systems to include but not limited to Word, Excel, PDF’s Adobe, etc., as well as Grant related systems to include but not limited to GMS, Hancock, GoScreen, etc.
• Demonstrated proficiency in organizing and prioritizing workloads as well as the ability to meet deadlines.
• Ability to organize and prioritize workload as well as the ability to meet deadlines.
• Ability to exercise independent judgment, discretion, and confidentiality in the completion of work assignments.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Reasonable accommodation may be made for individuals with disabilities to perform the essential functions of this position.

AAP/EEO Statement

CAFI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CAFI complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

CAFI expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CAFI’s employees to perform their job duties may result in discipline up to and including discharge.