Project Manager (Substance-Use Prevention Programming)

Job Description

Job Title: Project Manager (Substance-use Prevention Programming)

Department: Advancement

Reports To: Director of Development, Major Grants Job Type: Full Time / Exempt (Grant-Funded) Work

Location: Hybrid/Remote

SUMMARY

Responsible for overseeing the planning, coordination, and successful execution of grant-funded projects that advance the mission of Communities In Schools of Appalachian Highlands (CIS-AH). The Project Manager ensures projects are delivered on time, within scope, and aligned with grant requirements by coordinating across teams, partners, and stakeholders, while supporting and monitoring implementation carried out by program staff and supervisors.

SUMMARY OF DUTIES AND RESPONSIBILITIES OF PROJECT MANAGER:

Reporting to and directed by the Director of Development, Major Grants, the Project Manager will oversee the planning, coordination, compliance, and reporting of assigned grant-funded initiatives, while supporting and monitoring implementation carried out by program staff and their supervisors.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES OF PROJECT MANAGER:

Project Planning & Implementation:

• Oversee the execution of grant-funded projects from initiation through completion, ensuring alignment with approved scope and timelines

• Develop and maintain detailed project plans, timelines, and deliverables

• Coordinate internal teams and external partners to support timely and effective implementation by program staff and supervisors

Grant Compliance & Reporting:

• Ensure all activities align with grant requirements, guidelines, and approved scope

• Track deliverables, outcomes, and performance metrics tied to grant objectives

• Prepare and submit timely and accurate reports to funders

• Maintain organized documentation for all grant-related activities and audits

Data Tracking & Evaluation:

• Collect, analyze, and report data related to project outcomes and impact

• Work with program staff to ensure accurate and consistent data entry and tracking

• Monitor progress toward goals and identify areas for improvement

• Support evaluation efforts and continuous quality improvement

Cross-Team Coordination:

• Serve as the primary liaison between program staff, leadership, and external partners

• Facilitate regular project meetings and provide status updates

• Ensure clear communication across departments involved in project delivery

• Support alignment between project activities and organizational priorities

Budget & Resource Management:

• Monitor project budgets in coordination with finance and leadership

• Track expenditures to ensure alignment with grant budgets

• Identify resource needs and support efficient allocation

Stakeholder & Partner Engagement:

• Build and maintain strong relationships with schools, community partners, and funders

• Represent CIS-AH in meetings, presentations, and collaborative efforts

• Support coordination of project-related events, trainings, or initiatives

ADDITIONAL DUTIES ASSIGNED TO ALL EMPLOYEES

Fund Development

• Assist with fund development. Activities may include, but are not limited to:

• Participating in donor cultivation and solicitation activities in support of donor development, including by phone, email or mail

• Support fundraising events by attending, assisting as required and positively representing the organization.

Program Support

• Represent the organization positively in public at all times by acting as a professional representative and ambassador

• Support the mission and goals of the organization across all programs and departmentsAdministration

• Maintain accountability to administrative systems and procedures, including submitting expense reimbursements, invoices, reports, etc. by the deadlines assigned

• Submit content as requested for use in a variety of media outlets and grant applications

• Participate actively in staff meetings and Board meetings when requested

Professional Development

• Attend CIS-AH meetings and trainings as appropriate

• Find other low-cost opportunities for professional development and training

Confidentiality

• Understand and adhere to the CIS-AH confidentiality policy and all standards of conduct as described in the CIS-AH Handbook

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements.

Individuals may perform other duties as assigned, including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload. Other duties may be assigned by the President & Chief Executive Officer as required.

QUALIFICATIONS OF SUCCESSFUL CANDIDATES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Experienced non-profit professional, capable of increasing philanthropic support from corporations, individuals, and private foundations

• Skilled in all aspects of development strategy and planning and project management, and possess a proven record of successful fundraising

• Care for, involve, and work with families and community

• Excellent communication skills

• Highly organized and efficient

• Proactive - able to anticipate arising needs and take ownership of activities

• Resourceful - able to conduct research and obtain community resources/services

• Able to track and juggle multiple projects at a given time

• Work as part of a team and show professionalism

• Demonstrate the attributes and qualities of a positive role model

• Familiarity with community and school-based services within a determined region

• Experience with tracking and analyzing data

• Excellent computer skills

EDUCATION and/or EXPERIENCE

Bachelor’s degree or demonstrated relevant equivalent experience. Must have a valid driver’s license and automobile insurance.

SALARY and BENEFITS

$55,000 annually - commensurate with experience.

The Project Manager is eligible to receive CIS-AH’s full range of benefits as outlined in the Employee Handbook.

EQUAL EMPLOYMENT OPPORTUNITY

CIS-AH is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: Hybrid remote in Bristol, VA 24201

Salary : $55,000