Project Coordinator

Project Coordinator

CommTank is a family-owned dynamic company of 70 people that services over 32k commercial and residential customers with a team of thirty field technicians, forty office professionals and a fleet of fifty service vehicles. Our services extend far beyond tank installation, removal and maintenance to environmental consulting, third-party inspections, UST operator training and Veeder-Root certifications.

We’re proud to call many of New England’s premier businesses “customer” and feel honored that they trust us with bigger, more complex challenges every day. Our offices are located in Massachusetts and New Hampshire, and we are continuing to grow.

We are currently seeking an experienced, high energy, proactive and organized Project Coordinator to coordinate multiple projects and track from beginning to close-out while providing exceptional support.

Job Overview:

The Project Coordinator supports the business by organizing, coordinating, and managing various project aspects, ensuring smooth execution and timely completion, while also facilitating communication and maintaining project documentation.

Key Responsibilities:

• Assist in the preparation of project schedules, including project timelines and milestones.
• Coordinate project meetings, including kick-off meetings, progress meetings, and project close-out meetings.
• Manage project documents, including plans, specifications, photos and drawings.
• Review and coordinate with project managers the project estimates, bids, and proposals.
• Utilize software such as HubSpot and JobTread to track project progress and manage project data.
• Collaborate with sales reps and project managers to develop project proposals and ensure that project expenses are tracked and reported accurately.
• Coordinate with job site personnel to ensure that project activities are executed as planned.
• Assist in the resolution of project issues and conflicts.
• Develop and maintain project reports, including status and close-out reports.
• Other tasks as assigned.

Qualifications:

• Bachelor's degree (preferred), with 1-2 years of experience in project coordination or an administrative role.
• Excellent computer skills: Microsoft Outlook, Office, Excel, Word.
• Familiarity with CRM systems such as HubSpot and JobTread or similar software.
• High energy team player who works well with others and has ability to work well with cross-functional teams.
• Excellent time management, customer service and organizational skills.
• Growth mindset.
• Ability to work in a fast-paced environment and to prioritize multiple projects simultaneously; able to adapt to changing priorities.
• Strong technical aptitude to aid in project workflow including but not limited to coordination of sales and project management documents, timelines, permits, budgets, etc.

Why Join Us?

• Be part of a growing, innovative team where your contributions truly matter.
• Enjoy a role with variety, challenge, and the opportunity to make a meaningful impact.

Benefits:

We offer a competitive salary, benefits package, and opportunities for professional development. If you are an enthusiastic professional looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity. Come join us!

We offer a comprehensive benefit package including:

• 401(k) with an employer match
• Health, Dental, and Vision Insurance
• Paid Time Off

Please visit us at www.CommTank.com

CommTank is an Equal Opportunity Employer

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Will you now or in the future require sponsorship to work within the United States?

Ability to Commute:

• Wakefield, MA 01880 (Required)

Ability to Relocate:

• Wakefield, MA 01880: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $26