What are the responsibilities and job description for the Clerical Assistant 2 position at Commonwealth Of Pennsylvania?
- THE POSITION
The Department of Military and Veterans Affairs, Fort Indiantown Gap Billeting Office is seeking a highly motivated individual with a positive attitude to provide clerical support to the department. If you enjoy a fast paced, challenging environment and take pride in your work, we want to hear from you! Watch this video to see how you can make a difference caring for Pennsylvania's veterans by working for the Department of Military and Veterans Affairs. Join our dedicated team of professionals, apply today! - DESCRIPTION OF WORK
The Clerical Assistant 2 in this position will handle all phone and in-person requests to make billeting reservations. Coordinates and reviews the assignment of troop buildings, furnishings, and equipment in the cantonment area. Ensures all policies and guidelines are being adhered to regarding rank, training requirement, facility utilization, Travel Authorizations, while meeting customer's needs. Verifies and receives proper payment while ensuring all charges are correct and accounted for. Utilize web-based scheduling software to capture and verify all required information and data to ensure customer's reservation is accurate. Resolves all issues with customers that arise over the assignment of space.
Additional duties include coordinating the billeting program for VIP housing and bachelor and transient-type quarters. Responsible for receiving and validating for accuracy all Exception to Policy memorandums for individuals along with coordinating with TAG's office for all welcome letters for VIP's. Coordinates with the Eastern PAARNG Aviation Training Site regarding the Lithuanian student exchange program for required memorandums and housing of all visiting guests. Verifies all requests for Certificates of Non-Availability (CNA's), gathers orders, and prepares CNA's for signing. Maintains the Transitional Rate spreadsheet ensuring it is always up to date with all approved transitional members, while following up with guests regarding monthly payments.
Interested in learning more? Additional details regarding this position can be found in the position description.Work Schedule and Additional Information:- Full-time employment, 37.5 hours per week.
- Work hours are 8:15 am to 4:30pm, Thursday thru Monday (off Tuesday and Wednesday) with a 45-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
- REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
Special Requirements (NSRs):- Candidate must possess a valid federal or state-issued photo ID and pass a favorable NCIC screening for admittance to Fort Indiantown Gap.
- Candidate must pass background check clear of felonies for access to Federal Computer Networks.
Additional Requirements:- You must be able to perform essential job functions.
Legal Requirements:- A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
How To Apply:- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Salary : $36,108 - $53,105