What are the responsibilities and job description for the Clerical Assistant 2 position at Commonwealth of Pennsylvania?
THE POSITION
As a Clerical Assistant 2 with the Department of Transportation, you will play a key role in helping the Venango County District Office run smoothly. This position allows you to support employees, assist visitors, and keep essential office tasks on track. Your attention to detail and positive approach will help create a friendly and efficient work environment. Join a team that depends on strong clerical support to meet its goals.
DESCRIPTION OF WORK
This position provides clerical support that helps maintain organized operations in the Venango County Maintenance office. The work supports communication, scheduling, record keeping, and key administrative functions. As a Clerical Assistant 2, you will perform the following duties:
Work Schedule and Additional Information:
QUALIFICATIONS
Minimum Experience and Training Requirements:
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
As a Clerical Assistant 2 with the Department of Transportation, you will play a key role in helping the Venango County District Office run smoothly. This position allows you to support employees, assist visitors, and keep essential office tasks on track. Your attention to detail and positive approach will help create a friendly and efficient work environment. Join a team that depends on strong clerical support to meet its goals.
DESCRIPTION OF WORK
This position provides clerical support that helps maintain organized operations in the Venango County Maintenance office. The work supports communication, scheduling, record keeping, and key administrative functions. As a Clerical Assistant 2, you will perform the following duties:
- Customer Reception: Greet customers in person and by phone and direct inquiries to the correct staff
- Mail and Fax Handling: Sort and distribute incoming mail, prepare outgoing mail, and route faxes and print jobs
- Meeting Coordination: Organize county events, schedule meetings and trainings, and prepare minutes as needed
- Records and Files: Maintain electronic and physical files, scan documents, update bulletin boards, and follow records retention rules
- Workforce Support: Manage tasks related to all management directives, position descriptions, quarterly reviews, and required documentation
- Backup Assistance: Provide support in workmans comp duties, safety glasses processing, travel arranging, and data entry tasks
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
- One year or more of previous experience in the clerical field
- One year or more of experience with Microsoft Office products
- One year or more of experience in scheduling and coordinating events, meetings, and/or trainings.
- Two years or more of experience with customer service including answering incoming telephone calls, re-routing calls, and speaking with customer and/or employees that enter the office.
- You must be able to perform essential job functions.
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
- Pennsylvania law (51 Pa. C.S.
- 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
- 711 (hearing and speech disabilities or other individuals).
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.