What are the responsibilities and job description for the Clerical Assistant 2 - Erie County Assistance Office position at Commonwealth of Pennsylvania?
THE POSITION
Become a Clerical Assistant 2 with the Department of Human Services and help people access the support they need. This role provides a steady rhythm of meaningful tasks that keep the office organized and responsive. You will work with a dedicated team that values accuracy and professionalism. Bring your strong work ethic and enjoy making a daily difference.
DESCRIPTION OF WORK
This role supports the daily operations of a busy office by handling applications, documents, and client communication. It requires steady focus, clear communication, and consistent organization. As a Clerical Assistant 2, you will perform the following duties:
Work Schedule and Additional Information:
QUALIFICATIONS
Minimum Experience and Training Requirements:
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Become a Clerical Assistant 2 with the Department of Human Services and help people access the support they need. This role provides a steady rhythm of meaningful tasks that keep the office organized and responsive. You will work with a dedicated team that values accuracy and professionalism. Bring your strong work ethic and enjoy making a daily difference.
DESCRIPTION OF WORK
This role supports the daily operations of a busy office by handling applications, documents, and client communication. It requires steady focus, clear communication, and consistent organization. As a Clerical Assistant 2, you will perform the following duties:
- Reception Support: Direct clients and visitors, manage appointments, and enter reception and rotation log data
- Application Processing: Process COMPASS, emailed, faxed, paper, regular, crisis, and specialized applications including LIHEAP, JPO, OCY, Adoptions, and LTC
- Document Management: Scan, date stamp, attach images, purge records, and handle mail and resource account documents
- Communication Handling: Operate the switchboard, forward voicemail overflow, send email faxes, and maintain confidentiality
- Case Updates: Process PA ACCESS card requests, caseload transfers, Inter-County transfers, MA112 newborn updates, and ARRC forms
- Operational Support: Maintain equipment, attend meetings and training, and forward EARN referrals
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 8:30 AM to 5:00 PM, Monday through Friday, with a 1-hour lunch.
- Work Conditions: Assigned duties are performed in a controlled office environment. In counties with District Offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language.
- Telework: This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Erie, PA. The ability to telework is subject to change at any time.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
- You must meet the PA residency requiremen t . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
- Hiring preference for this vacancy will be given to candidates who live within Erie County. If no eligible candidates who live within Erie County apply for this position candidates who reside in other counties may be considered.
- You must be able to perform essential job functions.
- A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information
- You must pass a background investigation..
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
- Pennsylvania law (51 Pa. C.S.
- 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
- 711 (hearing and speech disabilities or other individuals).
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.
Salary : $36,831