Administrative Officer 1

As an Administrative Officer 1 for the Department of General Services, you will support meaningful improvements to statewide asset management. This role places you at the center of efforts to streamline processes and strengthen accountability. You will work with a dedicated team that encourages growth and creative thinking. This is your opportunity to help drive positive change.

This position supports key efforts to improve asset management systems and processes across the bureau. You will help connect technology needs with operational goals while supporting successful implementation of new tools and procedures. As a Administrative Officer 1, you will perform the following duties:

• Requirements Analysis: Analyze and document business and functional needs for technology solutions
• Solution Evaluation: Assess proposed vendor solutions and provide findings to stakeholders
• System Coordination: Coordinate configuration, testing, data preparation, and implementation activities
• User Support: Develop documentation, assist with training, and support adoption of new systems
• Asset Oversight: Track asset lifecycles, conduct audits, and maintain accurate inventory records
• Process Improvement: Identify operational gaps and recommend improvements for efficiency

Interested in learning more? Additional details regarding this position can be found in the Position Description.

Work Schedule and Additional Information:

• Full-time employment

• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

• Telework: You will not have the option to telework in this position.

• Salary: In some cases, the starting salary may be non-negotiable.

• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or

• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess at least one year of inventory or asset management experience.

• You must be able to perform essential job functions.

• One year of experience performing administrative duties in the multimedia/video/photo industry.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.