What are the responsibilities and job description for the Administrative Specialist position at Commonwealth of Kentucky?
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10/31/2026 (11:59 PM ET)
2605562
Administrative Specialist
Pay Grade
12
Salary
$48,211.92 - $54,639.12 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
105 Howard Street
Hodgenville, KY 42748 USA
Hodgenville, KY 42748 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
For more information on the Department for Community Based Services, please visit our website at:
https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens. Come work in a rewarding, past paced environment, where you assistant with providing support to both citizens and office staff. You will play a vital role in the success of the office.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities to include but not limited to:
The position you are applying has access to or use of federal tax information (FTI). Based on IRS Publication 1075 and 900 KAR 1:009, each prospective employee of the Cabinet for Health and Family Services (CHFS), including contract staff, with access to or use of federal tax information (FTI) shall submit to a criminal background investigation by means of a fingerprint check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
For more information on the Department for Community Based Services, please visit our website at:
https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens. Come work in a rewarding, past paced environment, where you assistant with providing support to both citizens and office staff. You will play a vital role in the success of the office.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities to include but not limited to:
- Prepare and maintain files, logs, manuals, correspondence, reports, time and attendance, financial statements or related documents.
- Create and maintain client files as well as personnel files.
- Conduct background checks and fingerprint scans to include submission of applications for foster parents and respite providers.
- Interpret regulations, policies, procedures and/or rules.
- Answer inquiries and provide information in person, by telephone or e-mail.
- Proof and/or redact documents for accuracy and assure completion of review.
- Distribute incoming mail and other materials as well as prepare outgoing mail or parcels.
- Provide recommendations of office procedures, requisitioning equipment, supplies, and materials.
- Other duties as assigned.
- Strong verbal and written communication skills
- Good time management and organizational skills
- The ability to work well under pressure
- A willingness to work as part of a team
The position you are applying has access to or use of federal tax information (FTI). Based on IRS Publication 1075 and 900 KAR 1:009, each prospective employee of the Cabinet for Health and Family Services (CHFS), including contract staff, with access to or use of federal tax information (FTI) shall submit to a criminal background investigation by means of a fingerprint check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Marian Brooks at Marian.Brooks@Ky.gov or 502-543-0814.
An Equal Opportunity Employer M/F/D
Benefits:
Health Insurance, Vacation & Paid Time Off, Retirement PlanSalary : $48,212 - $54,639