What are the responsibilities and job description for the Administrative Assistant II -Kentucky Historical Society position at Commonwealth of Kentucky?
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4/21/2026 (8:00 PM EDT)
26-01460
Administrative Assistant II -Kentucky Historical Society
Salary
$32,469.60 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | NON-CHAPTER | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Tourism, Arts, & Heritage Cabinet | Kentucky Historical Society
Location
100 West Broadway TDCCKH-History Center
Frankfort, KY 40601 USA
Description
The Kentucky Historical Society (KHS), formed in 1836, is an agency in Kentucky’s Tourism, Arts, and Heritage Cabinet. The KHS campus has three sites in historic downtown Frankfort: The Old State Capitol; the Kentucky Military History Museum; and the Thomas D. Clark Center for Kentucky History serving KHS headquarters with a signature museum, exhibits, library, research facilities, object and archival collections, museum store, and more. KHS is a Smithsonian Affiliate and has American Alliance of Museums accreditation. To learn more about the Kentucky Historical Society, please visit https://history.ky.gov
The Accounting Clerk, under supervision, performs various accounting clerical duties such as posting transactions, reviewing balances, and reconciliation of accounting records. The Accounting Clerk processes and produces reports for various types of financial transactions.
This position will work closely with the Budget Specialist and the Director of Finance & Support Services as a team to ensure separation of duties is achieved.
Essential Duties And Responsibilities
This is a full-time position located in Frankfort, Ky., that reports to the Director of Finance & Support Services. This is an unclassified (non-merit) position pursuant to KRS 18A.115(1)(u). The annual salary for this position is $32,469.60 with a 5% increase following the successful completion of a probationary period. The regular schedule includes a 37.5-hour workweek, and the position may require occasional evening, weekend, or holiday hours and travel as needed to support the programs and events of the Kentucky Historical Society. Benefits include health and life insurance, optional dental and vision insurance, vacation and sick leave, holiday pay, employer paid leave, retirement, and optional deferred compensation plans.
Interested applicants should submit a cover letter and current resume via email to khshr@ky.gov. No telephone calls accepted. The deadline for submissions is Tuesday, April 21, 2026. Late and incomplete applications will not be considered.
KHS is an agency of the Tourism, Arts, and Heritage Cabinet of the Commonwealth of Kentucky. KHS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, sexual orientation, gender identity or expression, ancestry, age, pregnancy or related medical condition, marital or familial status, disability, veteran status, political affiliation, or genetic information in accordance with state and federal law
Minimum Requirements
EDUCATION: Associate’s degree in accounting, economics, finance, or related field. Bachelor’s degree preferred.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional experience in accounting, auditing, planning, or a related field.
Substitute EDUCATION for EXPERIENCE: NONE
Substitute EXPERIENCE for EDUCATION: Accounting, bookkeeping, or fiscal clerical experience will substitute for the required education on a year- for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
This position works a regular Monday – Friday schedule, 37.5 hours per week, but must be willing to work overtime or alternate work schedule to support the mission, programs, and special events of the Kentucky Historical Society. Maintain a valid driver’s license. Frequently communicate in person or by other means of technology. Spend a major portion of time using the computer. Sit for extended periods of time.
If you have questions about this advertisement, please contact Leah Craig at KHSHR@KY.GOV or 502-782-4620.
An Equal Opportunity Employer M/F/D
4/21/2026 (8:00 PM EDT)
26-01460
Administrative Assistant II -Kentucky Historical Society
Salary
$32,469.60 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | NON-CHAPTER | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Tourism, Arts, & Heritage Cabinet | Kentucky Historical Society
Location
100 West Broadway TDCCKH-History Center
Frankfort, KY 40601 USA
Description
The Kentucky Historical Society (KHS), formed in 1836, is an agency in Kentucky’s Tourism, Arts, and Heritage Cabinet. The KHS campus has three sites in historic downtown Frankfort: The Old State Capitol; the Kentucky Military History Museum; and the Thomas D. Clark Center for Kentucky History serving KHS headquarters with a signature museum, exhibits, library, research facilities, object and archival collections, museum store, and more. KHS is a Smithsonian Affiliate and has American Alliance of Museums accreditation. To learn more about the Kentucky Historical Society, please visit https://history.ky.gov
The Accounting Clerk, under supervision, performs various accounting clerical duties such as posting transactions, reviewing balances, and reconciliation of accounting records. The Accounting Clerk processes and produces reports for various types of financial transactions.
This position will work closely with the Budget Specialist and the Director of Finance & Support Services as a team to ensure separation of duties is achieved.
Essential Duties And Responsibilities
- Processes disbursements, receipts, expenditures, and fund transfer requests.
- Processes purchase orders, delivery orders, personal service contracts and other purchasing documents.
- Maintains finance documentation and audit trails.
- Reconcile receipts and follow up on invoices and purchase requests.
- Prepare invoices for special events.
- Maintains agency financial records retention schedules.
- Work with OPS to add quotes to master agreements as needed.
- Calculates and recommends accounting adjustments as needed.
- Other duties as assigned.
- Exceptional communication skills.
- Organization and efficiency.
- Financial and Accounting background.
- Ability to work under pressure, multi-task and prioritize projects.
- Experience in Microsoft Office, TEAMS, eMars, EBI, and KBUD.
- Understanding various state forms ITI/ITA, IET, GAX2, RFP, PON2, etc.
- Experience with POS software platforms.
- Familiarity with the FAP guidelines in state procurement.
- Familiarity with Governmental Accounting Standards Board (GASB) principles in state financial reporting and ensure compliance with evolving standards.
- Familiarity with Generally Accepted Accounting Principles (GAAP).
This is a full-time position located in Frankfort, Ky., that reports to the Director of Finance & Support Services. This is an unclassified (non-merit) position pursuant to KRS 18A.115(1)(u). The annual salary for this position is $32,469.60 with a 5% increase following the successful completion of a probationary period. The regular schedule includes a 37.5-hour workweek, and the position may require occasional evening, weekend, or holiday hours and travel as needed to support the programs and events of the Kentucky Historical Society. Benefits include health and life insurance, optional dental and vision insurance, vacation and sick leave, holiday pay, employer paid leave, retirement, and optional deferred compensation plans.
Interested applicants should submit a cover letter and current resume via email to khshr@ky.gov. No telephone calls accepted. The deadline for submissions is Tuesday, April 21, 2026. Late and incomplete applications will not be considered.
KHS is an agency of the Tourism, Arts, and Heritage Cabinet of the Commonwealth of Kentucky. KHS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, sexual orientation, gender identity or expression, ancestry, age, pregnancy or related medical condition, marital or familial status, disability, veteran status, political affiliation, or genetic information in accordance with state and federal law
Minimum Requirements
EDUCATION: Associate’s degree in accounting, economics, finance, or related field. Bachelor’s degree preferred.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional experience in accounting, auditing, planning, or a related field.
Substitute EDUCATION for EXPERIENCE: NONE
Substitute EXPERIENCE for EDUCATION: Accounting, bookkeeping, or fiscal clerical experience will substitute for the required education on a year- for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
This position works a regular Monday – Friday schedule, 37.5 hours per week, but must be willing to work overtime or alternate work schedule to support the mission, programs, and special events of the Kentucky Historical Society. Maintain a valid driver’s license. Frequently communicate in person or by other means of technology. Spend a major portion of time using the computer. Sit for extended periods of time.
If you have questions about this advertisement, please contact Leah Craig at KHSHR@KY.GOV or 502-782-4620.
An Equal Opportunity Employer M/F/D
Salary : $32,470