What are the responsibilities and job description for the Executive Personal Assistant to CEO & COO position at Commercial Jet?
Benefits:
Job Overview – Not Your Typical Assistant Role
Cohen Commercial Realty, Inc. is seeking an Executive Personal Assistant who will serve as a true extension of our leadership team. **This role directly supports our CEO and COO in *both* business and personal matters**, acting as our right-hand partner in a high-octane environment. We need a *seasoned professional who can be thrown any task and “get sh** done!”*. This isn’t a standard desk-job; it’s a career-defining opportunity for a high-performer who thrives under pressure and takes ownership. If you have the *thick skin to handle high-pressure situations*, unmatched organizational skills, and the discretion to handle *extremely* confidential information, read on.
Who We Are: Cohen Commercial is a well-established, family-owned commercial real estate firm based in North Palm Beach. We’re one of Florida’s leading full-service commercial real estate brokerage and management companies, with a team of 30 professionals covering retail, office, medical, and industrial sectors. Our culture is fast-paced and driven, but also rewards creativity, dedication, and initiative.
Key Responsibilities – Life-Changing Impact
In this role, **you won’t just manage tasks – you’ll *drive* outcomes** for our executives. Key duties include:
We’re looking for an elite Executive Assistant with the following credentials:
🔹 You’ll support two executives, not one. This is a dual role assisting both the CEO and COO across business and personal matters. You’ll be their right-hand partner, not just their scheduler.
🔹 You’ll thrive under pressure. This is a high-volume, high-intensity environment. If you’re calm in chaos and can handle direct feedback with grace, you’ll fit right in.
🔹 You’ll be trusted with everything. From confidential business strategies to personal errands, you’ll be the go-to person for sensitive information. Discretion is key.
🔹 You’ll need serious tech skills. We’re talking advanced Microsoft 365 (Teams, SharePoint, Copilot) and QuickBooks Online. If you’re not already fluent, this isn’t the role for you.
🔹 You’ll be a strategic partner. You won’t just manage tasks—you’ll drive outcomes, solve problems, and make sure priorities are executed. You’ll be an extension of our leadership team.
🔹 You’ll be held to a higher standard. This is a senior-level position. We’re looking for someone who takes pride in being indispensable and thrives on making things run smoother.
Ready to Elevate Your Executive Assistant Career? – Apply Now
If you’re reading this and feeling excited by the challenge, we want to hear from you. This is a rare opportunity for a career executive assistant to truly shine and grow. We offer a competitive salary, performance-based bonuses, and benefits commensurate with the importance of this role (we believe in rewarding excellence). More importantly, you’ll work side by side with energetic leaders and make a tangible impact every single day.
To Apply: Please submit your resume and a brief cover letter via our posting. In your cover letter, tell us about a time you made an executive’s life easier or navigated a high-pressure project – let us see your impact.
Join Cohen Commercial Realty and become the indispensable partner our executives can’t live without. We’re excited to meet the powerhouse who will fill this role!
- Wellness Reimbursements
- Aflac
- 401(k)
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Paid time off
- Tuition assistance
Job Overview – Not Your Typical Assistant Role
Cohen Commercial Realty, Inc. is seeking an Executive Personal Assistant who will serve as a true extension of our leadership team. **This role directly supports our CEO and COO in *both* business and personal matters**, acting as our right-hand partner in a high-octane environment. We need a *seasoned professional who can be thrown any task and “get sh** done!”*. This isn’t a standard desk-job; it’s a career-defining opportunity for a high-performer who thrives under pressure and takes ownership. If you have the *thick skin to handle high-pressure situations*, unmatched organizational skills, and the discretion to handle *extremely* confidential information, read on.
Who We Are: Cohen Commercial is a well-established, family-owned commercial real estate firm based in North Palm Beach. We’re one of Florida’s leading full-service commercial real estate brokerage and management companies, with a team of 30 professionals covering retail, office, medical, and industrial sectors. Our culture is fast-paced and driven, but also rewards creativity, dedication, and initiative.
Key Responsibilities – Life-Changing Impact
In this role, **you won’t just manage tasks – you’ll *drive* outcomes** for our executives. Key duties include:
- Calendar & Task Commander: Efficiently manage complex executive calendars, appointments, and personal to-dos, ensuring nothing falls through the cracks. Proactively balance shifting priorities across two busy leaders.
- Travel & Logistics Guru: Coordinate travel arrangements, accommodations, and detailed itineraries for business trips and personal travel, tailoring plans to executive preferences. Make last-minute changes look easy.
- Follow-Up & Accountability: Track and follow up on outstanding action items (business or personal) without prompting. Anticipate needs and resolve issues before they escalate, showing relentless ownership.
- Confidential Liaison: Serve as a trustworthy point of contact for sensitive personal matters – from liaising with tenants, vendors, or household staff to handling private errands. You maintain absolute confidentiality and discretion at all times.
- Organizational Backbone: Develop and maintain meticulous filing and information systems (digital and paper) for corporate and personal documents. Implement systems that keep our world organized.
- Operational Support: Assist in office operations and special projects to keep the company running smoothly. Coordinate with department heads on behalf of the execs to ensure follow-through on key initiatives.
- HR & Onboarding Assistance: Help with onboarding new hires and basic HR record-keeping as needed, acting as an admin extension of HR while preserving confidentiality.
- Financial Admin: Handle personal and corporate bookkeeping tasks in QuickBooks Online with a high degree of accuracy. Oversee expense reports, pay bills, and interface with our accounting team as needed.
- Gatekeeper & Facilitator: Be the gatekeeper to the CEO and COO – field communications, draft correspondence, and filter requests. Ensure our executives’ time is spent on highest-value activities by proactively handling the rest.
We’re looking for an elite Executive Assistant with the following credentials:
- Proven Experience: 5 years as an Executive Assistant supporting C-suite or high-level executives in a demanding, high-volume setting. You have a track record of excellence under pressure.
- Education: Bachelor’s degree required (Business, Communications, or related field preferred). Advanced education is a plus.
- Technical Prowess: Advanced skills in Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint). You quickly master new tools – familiarity with Microsoft Copilot (AI assistant) is a bonus. QuickBooks Online proficiency is a must, including handling bookkeeping or expense tasks.
- Organization & Multitasking: Exceptional organizational skills with an almost obsessive attention to detail. Able to juggle dozens of priorities, emails, and deadlines without breaking a sweat. You’re probably the most organized person you know.
- Thick Skin & Adaptability: Resilience under intense circumstances – you handle direct feedback and high pressure with grace. A fast-paced day with urgent requests doesn’t scare you; it motivates you.
- Communication & Professionalism: Outstanding verbal and written communication skills. You can represent the voice of our executives in communications. Unimpeachable discretion and trustworthiness – you will be handling extremely confidential business and personal information.
- Initiative & Autonomy: A self-starter who anticipates needs and solves problems proactively. You can work with little oversight, making sound decisions in the executives’ absence.
- Personal Drive: Ambition to be the “right-hand” to leadership, not just an admin. We want someone who takes ownership and pride in making our leaders more effective, and in turn shares in our success.
🔹 You’ll support two executives, not one. This is a dual role assisting both the CEO and COO across business and personal matters. You’ll be their right-hand partner, not just their scheduler.
🔹 You’ll thrive under pressure. This is a high-volume, high-intensity environment. If you’re calm in chaos and can handle direct feedback with grace, you’ll fit right in.
🔹 You’ll be trusted with everything. From confidential business strategies to personal errands, you’ll be the go-to person for sensitive information. Discretion is key.
🔹 You’ll need serious tech skills. We’re talking advanced Microsoft 365 (Teams, SharePoint, Copilot) and QuickBooks Online. If you’re not already fluent, this isn’t the role for you.
🔹 You’ll be a strategic partner. You won’t just manage tasks—you’ll drive outcomes, solve problems, and make sure priorities are executed. You’ll be an extension of our leadership team.
🔹 You’ll be held to a higher standard. This is a senior-level position. We’re looking for someone who takes pride in being indispensable and thrives on making things run smoother.
Ready to Elevate Your Executive Assistant Career? – Apply Now
If you’re reading this and feeling excited by the challenge, we want to hear from you. This is a rare opportunity for a career executive assistant to truly shine and grow. We offer a competitive salary, performance-based bonuses, and benefits commensurate with the importance of this role (we believe in rewarding excellence). More importantly, you’ll work side by side with energetic leaders and make a tangible impact every single day.
To Apply: Please submit your resume and a brief cover letter via our posting. In your cover letter, tell us about a time you made an executive’s life easier or navigated a high-pressure project – let us see your impact.
Join Cohen Commercial Realty and become the indispensable partner our executives can’t live without. We’re excited to meet the powerhouse who will fill this role!
