ACCOUNTS PAYABLE CLERK

Process supplier invoices billed in a timely and accurate manner in accordance to the company policy and departmental guidelines.

• Process supplier invoices billed in a timely and accurate manner in accordance to the company policy and departmental guidelines.
• Reviews all invoices for appropriate documentation, approval signatures, and correct general ledger account coding, completeness and accuracy prior to entering into accounting system. Identifies discrepancies, resolves and corrects errors involving invoice coding. Communicates with various departments to resolve any discrepancies regarding differences between invoices and purchase orders and/or receipt of merchandise.
• Processes invoices by entering invoice data in accounting system including all the sub ledger accounts that will be affected according to policy and pre-established procedures. Corrects data entry errors in a timely manner.
• Ensures all hardcopy and electronic invoices are coded appropriately and forwarded the necessary departments for approval.
• Prepares monthly reports and reconciles monthly account statements with invoices received.
• Responds to various verbal or written requests from suppliers regarding payment of invoices.
• Files and retrieves invoices as requested or needed.
• Performs other duties as assigned.
• The AP Clerk works under the direct supervision of the Director of Accounting, seeking assistance and approval for any issues that fall outside policy or corporate guidelines.
• Regular communication is expected with vendors, Purchasing Department and various departments regarding payment of invoices.

EDUCATION: High School Diploma or equivalent required. Associates Degree in Accounting, Business Administration or related field is preferred.

EXPERIENCE: 2 years accounts payable experience is required.

KNOWLEDGE & SKILLS:

Basic knowledge of accounting principles related to accounts payables including payment reconciliation, account code structure, internal controls and purchase order and accrual accounting.

Must be extremely accurate and detail oriented in order with good data entry skills in order to enter invoice information in accounting system in an accurate and timely manner.

Good math and analytical aptitude is desired in order to calculate appropriate taxes, prepare reports, reconcile vendor statements with invoices received and to analyze discrepancies between invoices purchase orders/receipts of merchandise.   

Good verbal and written communications skills to interact with vendors and staff from various departments.

Basic knowledge of Microsoft Office Suite including Outlook, Word and Excel in order to create reports and write correspondence.

Good organizational skills in order to prioritize work and meet different deadlines.

Good customer service skills in order to interact with vendors in a courteous and professional manner.