Office/HR Assistant

Company: For over 90 years, Commercial Cleaning Corporation has consistently grown and expanded its cleaning and janitorial supply capabilities for corporate, institutional, commercial, industrial, and research facilities. Through our ongoing commitment to hands-on management, meticulous supervisory oversight, and highly trained on-site employees, we have built an excellent reputation for turnkey commercial office cleaning services in the southern New Jersey Tri-State area.

The credit goes to each one of our employees for maintaining our reputation. Our success depends upon the collective energy and experience of all our employees, which is why we constantly strive to create a work environment where motivated employees can flourish and achieve their highest potential. Commercial Cleaning Corporation appreciates efforts and rewards results.

Role: Commercial Cleaning Corp. is looking for an organized and goal-oriented Office/HR Assistant to keep our business’s operations running smoothly. Beyond greeting office visitors and answering phone calls and emails, you’ll also have the opportunity to help shape the way we run our office.

Office/HR Administrator Skills and Qualifications

A successful Office/HR Administrator candidate will hold a variety of skills and qualifications to complete the necessary duties, including:

• Excellent time management, and organizational skills
• Proven excellence as an office administrator or in another relevant position,
• Work experience as an HR Clerk or similar junior role in HR
• Outstanding abilities to communicate in person, in writing, and over the phone
• Knowledge of Microsoft Office and other office management tools and applications
• Good understanding of HR operations (recruiting, onboarding, and training)
• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
• Bi-lingual English/Spanis is a requirement

Responsibilities:

Office:

• Manage the reception area by greeting people at the entrance, answering phones, and provide excellent customer service
• Manage agendas, travel plans, and appointments for upper management
• Manage emails, letters, packages, phone calls, and other forms of correspondence
• Prepare/Submit reports and presentations as needed
• Assist colleagues whenever there is an opportunity to do so
• Buy all kitchen and office supplies
• Schedule services/ supervise maintenance for our building
• Set up new employees in the system using the companies/accounts stated above.
• Uniforms: check stock, keep log, order as needed
• Fun Team leader for events/birthday celebrations/holiday early closings/fun things to do in the office throughout the year/employee Facebook page, etc.
• Oversees/takes care of (preps, assigns distribution and logs): Game tickets, Customer yearly thank you gift, Christmas cookies, and Customer Christmas cards
• Maintains Office Directory updated and distributed.
• Files Asurion claims when needed.
• Assists with e-hub training/set up & resetting passwords when employees are locked out.
• Ordering office supplies, uniforms, and more
• Maintaining inventory of uniforms

Human Resources:

• Create and update databases and records for personnel information and other data
• Handling the hiring process from start to finish, meaning taking care of applications, scheduling interviews/ backgrounds, and onboarding.
• Setting up eHub with the employees and handing out the uniforms to new employees
• Maintaining employment applications in both Spanish and English and other HR-related forms
• Distribute physical and digital training material
• Maintaining control/administration of the payroll check distribution
• Address employees’ queries
• Other duties as assigned

Here at Commercial Cleaning Corp., we value flexibility, autonomy, and transparency. If you want to kickstart your career in HR and learn more about procedures like employee onboarding, training, benefits, and compensation, this position is for you. If this sounds like your work environment and role, apply today!

Ultimately, you will help run and improve our company’s Office/HR functions and create a great working environment.

This full-time position includes a competitive salary commensurate with experience, an annual performance bonus, 401K company match, medical, dental, and vision insurance, and PTO.

Hours: 9 am to 5:30 pm.

Commercial Cleaning Corp. is an equal-opportunity employer. At Commercial Cleaning Corp, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily, with or without reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to reflect the position posted accurately, Commercial Cleaning Corp. reserves the right to modify or change the essential functions of the job based on business necessity.

Job Type: Full-time

Pay: $20.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $20 - $21