Procurement Specialist

Comfort Temp Company is the parent organization of CT Mechanical and Comfort Temp Heating & Air, leading Florida’s HVAC, plumbing, and mechanical contracting industry since 1985. Headquartered in Gainesville, with branch offices in Jacksonville, Orlando, and Tampa, we deliver trusted solutions in design-build construction, service, and maintenance across commercial, industrial, and residential sectors

Position Title

Purchasing Specialist (Purchasing Agent / Procurement Specialist)

Position Summary

The Purchasing Specialist supports company-wide purchasing of materials, equipment, and services needed for construction and service operations. This role is hands-on and detail-focused: you will process purchase orders, request and compare quotes, track deliveries, and help keep our project managers, warehouse teams, and field crews supplied with the right materials at the right time.

This position does not manage a team. You will work under the direction of the Purchasing Manager or Operations leadership and follow established purchasing processes, price agreements, and supplier relationships.

Key Responsibilities

Daily Purchasing Operations

• Create, issue, and update purchase orders (POs) in the ERP/ordering system based on requests from project managers, warehouse, service, and field leadership.
• Verify pricing, part numbers, quantities, and delivery addresses before submitting POs.
• Match order confirmations to POs and resolve basic discrepancies (price, quantity, ship dates).
• Track order status and follow up with vendors on backorders, substitutions, and revised ship dates.
  
  
  

Quotes and Pricing Support

• Request material and equipment quotes from approved vendors for jobs, change orders, and service needs.
• Collect and organize quote responses so project managers and estimators can easily compare options.
• Update internal price lists or spreadsheets when pricing changes are provided by vendors.
• Support the Purchasing Manager in collecting data for rebate programs, price updates, and cost tracking.
  
  
  

Coordination with Operations

• Work closely with project managers to understand job schedules and make sure materials are ordered to meet key milestones.
• Coordinate delivery dates, times, and locations with warehouses, job sites, and vendors.
• Communicate clearly when materials are delayed, substituted, or require approval from project leaders.
• Assist with returns, warranty replacements, and damaged materials claims by documenting issues and working with the vendor.
  
  
  

Supplier Communication

• Serve as a day-to-day point of contact for vendors on order status, shipping details, and routine questions.
• Ensure vendors receive clear, complete information on POs (job name, ship-to address, needed-by date, contact).
• Escalate recurring issues or performance concerns to the Purchasing Manager or Operations leadership.
  
  
  

Data Accuracy and Documentation

• Maintain accurate records of POs, confirmations, packing slips, and invoices in the system and shared folders.
• Help ensure purchasing information is complete for job costing, inventory, and AP invoice matching.
• Support inventory tracking by providing accurate PO details and communicating overages/shortages to warehouse teams.
  
  
  

Process and Compliance

• Follow established purchasing policies, approval limits, and documentation requirements.
• Assist with periodic clean-up of open POs, reconciling shipped vs. ordered quantities and closing completed orders.
• Support any internal audits or reviews by providing documentation and reports as requested.
  
  
  

Qualifications

• High school diploma or equivalent required; associate degree or coursework in Business, Supply Chain, or a related field is a plus.
• 2 years of experience in purchasing, procurement, inventory, or warehouse coordination; construction, HVAC, plumbing, or mechanical industry experience is preferred but not required.
• Comfort working with ERP/ordering systems (e.g., Sage or similar) and Microsoft 365 (Outlook, Excel, Word).
• Strong attention to detail and accuracy when working with part numbers, quantities, and pricing.
• Good written and verbal communication skills for working with vendors, project managers, and warehouse personnel.
• Ability to organize and prioritize multiple requests in a fast-paced environment with changing priorities.
• Basic understanding of materials commonly used in HVAC, plumbing, or mechanical construction is a plus (or willingness to learn).
  
  
  

Success Metrics

• PO accuracy (correct items, quantities, pricing, and ship-to locations).
• On-time material delivery to job sites and warehouses based on requested dates.
• Quote turnaround time to support estimating, project management, and service needs.
• Reduction in order issues (missed items, wrong materials, repeated errors).
• Internal customer satisfaction from project managers, warehouse, and field teams.
  
  
  

Physical Requirements

• Periodic warehouse and job-site visits; ability to walk large facilities and climb stairs/ladders as needed.
• Occasional lifting up to 25 lbs for samples or small components.
  
  
  

Company Culture

At Comfort Temp Company, our values shape our success:

Do what you say. Do what it takes. Walk with purpose. Do the right thing.

We value integrity, service, and teamwork. Our culture empowers individuals to grow professionally while contributing to a mission that impacts communities across Florida. You’ll work alongside talented professionals who care about doing excellent work and doing it together.

How to Apply

If you are an organized, service-minded professional who enjoys keeping projects and teams supplied with what they need to succeed, we’d love to hear from you.

Send your resume and a brief note about your experience to Brandon@comforttemp.com and tell us why you’re a great fit to join the Comfort Temp Company team as a Purchasing Specialist.