Human Resources Assistant

Comfort Systems of Virginia, Inc. (CSV) is the leading provider in commercial HVAC, plumbing, piping, sheet metal, and servicing. Since our incorporation in 2006, we have grown our company 12 times the size and have expanded through Virginia and North Carolina areas.

Our highly qualified team of technicians and installation mechanics are educated and trained on the latest advancements in technology and industry standards. We regularly provide on-going training sessions conducted by industry professionals who are top in their field.

Our team includes a diverse mix of professionals who are highly proficient in the Mechanical, Plumbing and Service industry. The philosophy and mission that we share, is what sets Comfort Systems apart from the competition. This enables us to provide quality service and ensure that we will deliver our customers a successful job every time.

CSV is one of the fastest growing mechanical groups in this area. We are looking for an experienced full-time employee to assist in managing this growth through supports of our daily operations.

Summary: Individuals must possess positive attitude, the willingness to take initiative, strong work ethic, and a drive for excellence with a relentless pursuit of perfection and keen sense of values, ethics, morals, integrity, and character. Must be able to work well on a team. We are looking for conscientious self-motivated individuals who work well with others and has professional customer interaction skills.

General Information:

Job Type: Full-Time

FLSA Status: Non-Exempt

EOE, Drug Free Workplace

Normal Working Hours: 8:00 AM – 5:00 PM Monday thru Friday

(Work days and hours are subject to change to meet the needs of the company)

Direct Supervisor for this position: Human Resources Manager

Benefits

Medical Insurance / Dental Insurance/ Paid Time Off (Holiday and Vacation Time)/

401K Match/ Apprenticeship Program/ Training Opportunities

Education & Experience

High School Diploma

Minimum of 3 years’ experience in payroll specifically in the construction industry

Minimum of 1-year experience with certified payroll and the Davis Bacon Act Requirements

Previous experience handling security badging a plus

Employment Requirements

Ability to pass drug screening(s)

Ability to pass background check

Ability to prove U.S. employment eligibility and provide required documentation for same.

Able to work extended hours when necessary including weekends

Must have reliable transportation

Must have neat and professional appearance

Primary Role

The successor of this role is responsible for supporting the Human Resources Manager with payroll and HR related duties. The HR Assistants primary role is to collect time information, prepare weekly payrolls, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay-related information to employees and the appropriate members of management. Additionally, the HR Assistant will assist with all other HR duties and responsibilities.

Essential Duties and Responsibilities include but are not limited to the following:

·        Prepare Weekly Non-Union Payrolls for hourly and salaried employees ensuring all deadlines are met.

·        Updates payroll records by entering changes in exemptions, insurance coverage, all other deductions, pay changes and job title and department transfers.

·        Resolves payroll discrepancies by collecting and analyzing information.

·        Provides payroll information by answering questions and requests from managers, supervisors and employees.

·        Maintains payroll operations by following policies and procedures; reporting needed changes.

·        Remittance of weekly garnishments, 401K contributions, child support payments, H.S.A payments and other employee related payments.

·        Maintains employee confidence and protects payroll operations by keeping information confidential.

·        Certified payroll preparation and submission for our company.

·        Manage, verify accuracy of and submit subcontractors certified payroll

·        Distribution of uniforms, maintaining uniform inventory and making uniform purchases from supplier.

·        Maintain electronic filing of payroll records and other HR/ employee related records.

·        Track Vacation and PTO changes

·        Preparing and submitting security badge requests as well as maintaining records of which employees are badged for what jobs.

·        Monitor time off requests and update time off calendar regularly.

·        Maintain attendance records ensuring that all absences are documented accordingly in computer ease.

·        Provide other assistance such as answering phones, or preparing mail

·        Other duties as assigned

Knowledge and Skills

·        The incumbent must demonstrate the following skills:

·        Knowledge of Computer Ease accounting software

·        Knowledge of Kronos HRIS software

·        Strong knowledge of Microsoft Office and the ability to utilize said

·        Strong knowledge of Prevailing Wage and the Davis Bacon Act a must

·        Ability to work cooperatively with others

·        Time management skills/ Ability to meet deadlines

·        Excellent analytical and problem-solving skills

·        Data Entry skills

·        Be able to demonstrate attention to details and good-records-keeping

·        Ability to retain large amounts of information

·        Able to maintain confidentiality

·        Complete all work assigned thoroughly

·        General math skills

·        Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced work environment

·        Knowledge and ability to use applicable information technology and systems to meet work needs

·        Excellent communication skills, written and verbal, with the ability to clearly communicate issues

·        Ability to multi task under pressure

Physical Requirements

·        Must be able to work at computer/desk for extended periods of time

·        Must be able to have repetitive wrist/hand/finger movement to work on computer/ or related office equipment

·        Ability to work long hours/extended hours

·        Ability to communicate verbally and in writing so other will understand

Safety Requirements

·        Use safe work practices and promote safe practices.

·        Utilize proper PPE equipment and ensure and ensure others do the same

·        Comply with all safety requirements set forth by Comfort Systems and OSHA

Comfort Systems offers a highly competitive employment package. In addition to a competitive wage, we offer health and dental insurance, 401(k), paid time off, holiday pay, training, apprenticeship programs, and advancement opportunities. A drug screening and background check will be performed. Comfort Systems of Virginia, Inc. is an equal opportunity employer. If you would like to find out more about our company and our team, please visit our website at www.comfortsystemsva.com.