What are the responsibilities and job description for the Human Resources Assistant position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Human Resources Assistant
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
HUMAN RESOURCES
Division
HUMAN RESOURCES
Requisition Number
2026275
Number of hours worked per week
40
Work Schedule
Monday – Friday (8:00am-5:00pm). Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Work Site Location
Chesapeake, VA
Position Driving Requirement
O - Occasional
Pay Grade
GE05
Pay Basis
Semi-Monthly
Advertised Salary
Starts at $41,544; depending on qualifications and experience.
Job Description
The City of Chesapeake is seeking a highly organized, customer focused, and detail oriented Human Resources Assistant to join our Human Resources team. This position plays a critical role in supporting daily HR operations, providing exceptional customer service, and ensuring the efficient administration of personnel processes.
As a Human Resources Assistant, you will work in a collaborative environment dedicated to serving employees, applicants, and departments across the City while supporting recruitment, onboarding, records management, training coordination, and general administrative functions.
What You’ll Do
- Provide administrative support to Human Resources staff and department leadership.
- Operate a multi line phone system and assist employees, applicants, and the public with inquiries.
- Assist with onboarding activities, including background screening paperwork, fingerprint processing, and employee badge preparation.
- Respond to routine questions regarding employment, benefits, policies, and hiring processes.
- Process invoices and prepare purchase requisitions.
- Maintain confidential personnel files and HR records with a high degree of accuracy.
- Coordinate logistics for employee training programs, meetings, benefits enrollment events, and employee recognition activities.
- Track training attendance and prepare certificates and related documentation.
- Maintain office supplies and coordinate department purchasing needs.
- Process employment verification requests.
- Assist with records requests, subpoenas, and Freedom of Information Act (FOIA) responses.
- Perform other administrative and human resources related duties as assigned.
What We’re Looking For
- Strong customer service, communication, and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent organizational skills and attention to detail.
- Ability to prioritize multiple tasks and meet deadlines in a fast paced environment.
- Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
- Ability to learn and utilize HR systems such as PeopleSoft, Laserfiche, MUNIS, and applicant tracking systems.
- Experience providing administrative, clerical, or office support, preferably in a Human Resources environment.
Why Join the City of Chesapeake?
The City of Chesapeake offers a rewarding career dedicated to public service and making a difference in the community. Employees enjoy:
- Competitive salary
- Virginia Retirement System (VRS) benefits
- Comprehensive medical, dental, and vision coverage
- Paid holidays and time off
- Professional development and training opportunities
- Employee wellness programs
- Opportunities for career growth and advancement
If you are a motivated professional who enjoys helping others, providing exceptional customer service, and supporting important Human Resources functions, we encourage you to apply for the Human Resources Assistant position today.
The City of Chesapeake offers an exceptional range of benefits.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT:
Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES:
Requires valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES:
Requires valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
Posting Detail Information
Job Open Date
06/05/2026
Job Close Date
06/12/2026
Open Continuous
Special Instructions to Applicants
This is an on-site position not eligible for remote work.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 20 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 20 lbs
Pushing/Pulling
Occasionally- Up to 1/3 of the time.
Pushing/Pulling Weight
Exerting up to 20 lbs
Reaching
Frequently- From 1/3 to 2/3 of the time.
Handling
Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity
Frequently- From 1/3 to 2/3 of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Never- Never occurs.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Occasionally- Up to 1/3 of the time.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Never- Never occurs.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Continuously- 2/3 or more of the time.
Machines, Tools, Equipment and Work Aids Used
Computer, Xerox Workcentre, Laserfiche Scanner, Telephone, Audio/Video Equipment.
Protective Equipment Required
No
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
D = Daily
Extreme Temperatures
S = Seasonally
Noise and Vibration
S = Seasonally
Fumes and Odors
S = Seasonally
Wetness/Humidity
S = Seasonally
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Occasionally- Up to 1/3 of the time.
Emergency Situations
Occasionally- Up to 1/3 of the time.
Frequent Change of Tasks
Occasionally- Up to 1/3 of the time.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work
Frequently- From 1/3 to 2/3 of the time.
Noisy/Distracting Environment
Occasionally- Up to 1/3 of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Will be working closely with Supervisor and co-workers on many different tasks.
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
Salary : $41,544