Accounts Receivable Specialist

Summary: Responsible for all accounts receivable activities in the office to include preparation, review, and maintenance of records by performing the following duties.

Essential Functions: include the following:

• Performs Daily Billing Functions; Generates Invoices For Mailing And Initiates Shipping Orders For Back Orders.2. Submitting Invoices Via Portals Specific To The Customer.3. Builds And Monitors Progressive Billing For Equipment Sales, Down Payments, 2nd And Finals.4. Prepares And Posts Cash Receipts To Customer Accounts Daily.5. Research Discrepancies And Debit Memos To Accurately Process, Issue And Post Credits/debits To Customer Accounts As Necessary.6. Initiates, Tracks, And Maintains All Records/files Associated With Collection Activities For Each Account To Include Negotiated Payment Schedules, Telephone Call Documentation And Collection Letters.7. Process Credit Card Charges For Customers In a Timely Manner.8. Accurately Process ACH Payments, Applying Receipts To Correct Invoices, Balance, Post And Record And Monitor Cash Sheet.9. Reconciles Cash On a Weekly Basis At a Minimum.10. Provides Cash Forecast On a Weekly Basis.11. Assist In Month End Closing By Assuring All Appropriate Information Is Entered And All Reports Are In Balance.12. Works With All Departments To Ensure Proper Customer Accounts.13. Creates And Maintains Proper Response Letters On Computer For Various Incoming Correspondences.14. Prints All Accounts Receivable Reports.15. Post Office Run To Drop Off And Pick Up Mail From Box.16. Monitors The Accounting Email By Forwarding To Appropriate Receiver And Timely Responding To Email Requests.17. Assists With Sales Tax Certification; Create Customers In CertCapture And Upload Exemption Forms.18. Provides Team With Backup Support When Needed.Work Environment
  
  

This position is in a professional environment and the role carried out will regularly utilize computers, phones, and copier/fax/scanner and overtime is required during end of month closing, yearend closing and audits.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The Accounts Receivable Specialist will regularly need to talk and hear, sit, stand, move about the office and facility, and carry items up to 20 pounds.

Position Type And Expected Hours Of Work

This is a full-time position. Scheduled time is Monday through Friday, 7:30 am to 4:00 pm. Overtime is expected for the end of month closing, year-end closing, and audits.

Skills

• Excellent Communication Skills; verbal and written.
• Provide accurate and professional internal and external Customer Service.
• Proficient math aptitude in all financial calculations.
• Good organization skills and manage time well.
• Proficient in Microsoft Office applications including Excel, Word, Outlook, Teams, and Calculator.
• Knowledge of Syteline ERP system is a plus,
• Other Software programs used: Combi Webstore, Talia, Customer Portals, Ariba, Tungston, and others.
  
  

Education/Experience:

High School Diploma or Equivalent. Prior accounts receivable or related experience required. Associate degree preferred.

Candidates for this position must be legally authorized to work in the United States and will be required to provide proof of employment eligibility at the time of hire.