Accounting Specialist

I.              Position Summary:

Entry to mid-level position that supports the Finance Department with reconciliations, journal entries, and accounting transactions. Handles accounts payable, accounts receivable, and financial reporting tasks while maintaining internal controls. Provides administrative and clerical support, assists with financial closings, and ensures accurate documentation.

 

II.            Essential Functions/Responsibilities:

·       Prepare and reconcile accounts, cash receipts, adjustments, and benefit invoices.

·       Prepare and post journal entries.

·       Maintain accounting ledgers, fixed asset, and inventory records.

·       Generate ad hoc financial reports and monthly variance analyses for management.

·       Support monthly closings, financial statement accuracy, and annual audits.

·       Assist with funding requests and credit card reconciliations.

·       Assist with budget preparation and monitoring of departmental or project expenses.

·       Provide financial assistance to project managers and staff; respond to accounting inquiries.

·       Act as backup support to Staff Accountant and Finance & Accounting Manager.

·        Perform additional duties as assigned.

 

 

III.          Skills:

 

·       Problem Solving – Identifies and resolves in a timely manner; Gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving.

·       Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.

·       Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

·       Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

 

IV.           Education/Qualifications Required:

·       Bachelors preferred 

·       2-3 years equivalent work experience in  General Accounting 

·       Must have ERP system experience.

·       Intermediate to advance skill level in Excel and related Microsoft Office Software

 

 

This job description indicates the general nature and level of work expected of the incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.  Incumbent may be asked to perform other duties as required and the responsibilities of the position may change.