What are the responsibilities and job description for the Admin Assistant position at Columbia LandCare?
**Job Title: Administrative Assistant**
*Customer Service:*
- Location:**Columbia, MO
- Position Summary:**We are seeking a dedicated and detail-oriented Administrative Assistant to join our Administration Team. This role involves a variety of clerical duties, including data entry, customer service, general office tasks, reporting, and accounting. The Administrative Assistant will work closely with management, human resources, and branch administrators to support the companys needs.
- Reporting To:**General Manager
- Work Environment:**This position is based in Columbia, MO. While we offer a flexible workplace with opportunities to work from home or remotely, these opportunities are up to manager discretion and role requirements.
*Customer Service:*
- Provide general customer service and bid distribution.
- Set up properties, contacts, and leads in Aspire.
- Create and distribute pipeline lead sheets.
- Assist visitors at the front desk.
- Submit vendor invoices.
- Approve and submit purchase receipts in Aspire.
- Distribute received invoices.
- Maintain MFA fuel delivery logs.
- Reconcile monthly vendor statements.
- Approve credit card transactions and reconcile monthly statements.
- Notify Accounts Payable of any stop payments, reissues, or lost cards.
- Handle weekly accounts receivable collections.
- Adjust inventory as needed.
- Book non-accounts receivable cash receipts in the accounting system.
- Maintain the daily cash tracker.
- Coordinate with Accounts Receivable staff.
- Manage required license renewals.
- Order and stock office supplies.
- Manage Cintas services.
- Maintain client contract files.
- Document property damage.
- Complete and submit vendor account credit applications.
- File vendor documents.
- Maintain subcontractor documents.
- Support employee engagement activities and event planning.
- Deliver excellent customer service.
- Complete tasks assigned by the supervisor and ERRP on time.
- Meet required deadlines for duties.
- High School Diploma or equivalent.
- At least one year of experience in customer service or administrative work.
- Strong communication skills, engaging with all levels of the organization.
- Versatile and adaptable in a constantly changing environment.
- Detail-oriented with exceptional time management, organizational, and follow-up skills.
- Excellent communication, listening, and customer service skills.
- Results-oriented with the ability to handle multiple and competing priorities.
- Fanatical about details and accuracy, maintaining excellent records.
- Experience with accounts payable processes is helpful.
- **Human:**We cultivate people to serve people.
- **Exceptional:**Our best efforts energize everything we do.
- **Accountable:**We own the outcomes in our relationships with each other and our clients.
- **Respectful:**We believe in the golden rule.
- **Trusted:**Clients know they can count on us to keep their best interests at heart.
