Legal Admin Assistant IV

We’re a Little Different

Our mission is clear. We bring to life a healing ministry through our compassionate care and exceptional service.

At Mercy, we believe in careers that match the unique gifts of unique individuals – careers that not only make the most of your skills and talents, but also your heart. Join us and discover why Modern Healthcare Magazine named us in its “Top 100 Places to Work.”

Overview:

Provides a wide variety of confidential administrative and general support to a Vice President in the Law Department of the Sisters of Mercy Health System. Ensures Mercy Values are reflected in all aspects of the departments operations.

Qualifications:

• Education: High school diploma.
• Experience:
  • 1. Five years executive secretarial experience.
  • 2. Three years law firm or law department experience or supporting one or more Senior Level Executives.
• Other:
  • 1. Ability to work with and preserve confidential information.
  • 2. Computer literacy with intermediate skills with Windows, Word, Word Perfect, Excel, PowerPoint, and RiskMaster.
  • 3. Excellent interpersonal, communications and organization skills.
  • 4. Ability to transcribe dictation from Dictaphone.
  • 5. Ability to work under pressure of tight deadlines and high work volume.
  • 6. Ability to deal effectively with diverse groups of people.
  • 7.Ability to work independently and in a self-directed manner.
  • 8.Ability to take shorthand helpful.

Responsibilities:

• Maintains calendar and coordinates activities to include meeting arrangements, travel plans and appointments.
• Transcribes dictated letters, memos, presentations, etc.
• Generates and distributes formal presentation materials and reports.
• Sets up and maintains files of correspondence, department reference materials and other documents.
• Processes legal invoices for payment of outside legal counsel.
• Composes, edits, routes routine general correspondence.
• Documents meetings through formal minutes as required, and follows up as appropriate.
• Provides administrative support in coordinating the department budget administration.
• Appropriately handles VPs incoming (open, screen, route) and outgoing correspondence.
• Routes telephone calls as appropriate; handles routine calls personally.
• Greets visitors to the department and refers them accordingly.
• Provides administrative assistance to other legal staff members.
• Provides administrative support on departmental committees.

We Offer Great Benefits:

Day-one comprehensive health, vision and dental coverage, PTO, tuition reimbursement and employer-matched retirement funds are just a few of the great benefits offered to eligible co-workers, including those working 32 hours or more per pay period!

We’re bringing to life a healing ministry through compassionate care.

At Mercy, our supportive community will be behind you every step of your day, especially the tough ones. You will have opportunities to pioneer new models of care and transform the health care experience through advanced technology and innovative procedures. We’re expanding to help our communities grow. Join us and be a part of it all.

What Makes You a Good Match for Mercy?

Compassion and professionalism go hand-in-hand with us. Having a positive outlook and a strong sense of advocacy is in perfect step with our mission and vision. We’re also collaborative and unafraid to do a little extra to deliver excellent care – that’s just part of our commitment. If that sounds like a good fit for you, we encourage you to apply.

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