Front Office Assistant

Essential Job Duties The following duties are considered essential job functions, meaning they are fundamental to the position and performed with or without reasonable accommodation.   

• Answer and direct incoming calls on the main company phone system. 

• Use Microsoft teams to route calls and messages to appropriate parties. 

• Coordinate daily mail pickup, sorting, and distribution.

• Receive, track, and distribute UPS and other courier packages. 

• Manage office supply inventory and place orders for essential items, including paper, pens, toilet paper, paper towels, and other workplace supplies. 

• Maintain records, files, and documentation in an organized and accurate manner. 
• Coordinate and support company events, celebrations and employee recognition activities  

• Process and track charitable donations and related payments. 

• Provide administrative support for employee committees, including scheduling meetings, preparing materials, and maintaining records. 

• Manage employee committee inventory, including tracking, organizing, ordering, and distributing committee supplies and materials. 

• Assist with the planning, coordination, and execution of company events and employee activities. 

• Purchase supplies, decorations, food, gifts, and other materials needed for company events and programs. 

• Coordinate event logistics, vendor communications, and on-site support to ensure successful events. 
• Support day-to-day office operations and assist with special projects as assigned. 

Physical Demands   

• Regularly sit, stand, walk, bend, and reach throughout the workday. 
• Frequently use a computer, telephone, copier, and other standard office equipment. 
• Lift, carry, and move office supplies, packages, event materials, and inventory weighing up to 25 pounds. 
• Occasionally assist with setup, organization, and cleanup for meetings, employee events, and company functions. 
• Travel throughout the facility to distribute mail, packages, and supplies. 

Qualification and Educational Requirements   

• High school diploma or equivalent required. 
• One to three years of administrative, office support, receptionist, or customer service experience preferred. 
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams. 
• Strong organizational, time management, and multitasking skills. 
• Excellent verbal and written communication skills. 
• Ability to maintain accurate records and handle confidential information with discretion. 
• Experience coordinating events, managing inventory, and working with vendors is preferred. 
• Strong attention to detail and commitment to customer service. 
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. 

Work Schedule / Availability     

• Monday – Friday 8:00AM – 4:30PM

Work Environment   

• Office/Manufacturing: This role primarily operates in an office setting with moderate exposure to noise, fumes, and varying temperatures while on the plant floor.