Document Control Specialist

Document Control Specialist

Location: Richland, WA
Company: Columbia Energy & Environmental Services
Salary: Competitive, based on experience

About Columbia Energy

Columbia Energy & Environmental Services, headquartered in Richland, WA, is a well-established small business with a strong track record of delivering comprehensive solutions in engineering, design, fabrication, instrumentation and controls, and other specialized services. With expertise in fixed-price design/build/test projects, we serve both federal and commercial clients, consistently delivering high-quality results through innovation and technical precision.

Our collaborative and experienced team is committed to providing practical, client-focused solutions tailored to address a wide range of challenges. With a growing presence in Idaho Falls, ID, we continue to expand our capabilities while maintaining our reputation for quality, safety, and integrity.

Why Join Columbia Energy?

At Columbia Energy, we foster a supportive and solutions-driven environment where team members are empowered to lead, innovate, and grow. We value initiative, attention to detail, and a dedication to getting the job done right. If you take pride in delivering high-quality work, thrive in a dynamic setting, and are committed to continuous improvement, this is a great opportunity to make an impact.

Position Overview

As a Document Control Specialist at Columbia Energy, you will be responsible for the organization, management, and control of project documents and records, ensuring compliance with federal regulations, contractual obligations, and NQA-1 standards where applicable. You will work closely with teams across engineering, fabrication, and quality assurance, supporting documentation processes from project initiation through completion.

This role requires both independent work and collaboration across departments to ensure document control processes align with our commitment to quality, safety, and customer satisfaction.

Essential Responsibilities & Duties

Document Control & Compliance

• Manage document control processes to ensure compliance with Department of Energy (DOE) directives, NQA-1 standards, and internal guidelines.
• Oversee the distribution, revision, tracking, and archiving of project documents, ensuring accuracy and regulatory compliance.
• Support change control processes, including tracking document revisions, approvals, and maintaining revision histories.
• Perform audits and quality checks on records management practices to ensure compliance throughout the project lifecycle.

Project Support & Collaboration

• Collaborate with project teams to ensure document control workflows align with quality assurance standards and customer requirements.
• Support the development, compilation, and delivery of comprehensive documentation packages to clients.
• Maintain clear and consistent communication with internal teams and external stakeholders to ensure timely and accurate documentation.

Training & Continuous Improvement

• Provide training and guidance to project teams on document control standards and processes.
• Assist in the continuous improvement of document management procedures to enhance quality and efficiency.

Required Qualifications

• High school diploma with 2 years of relevant experience, or associate degree with 1 years of experience in document control, records management, or a related field.
• Strong attention to detail with the ability to manage large volumes of documentation across multiple projects.
• Proficiency in document control systems and software, with a solid understanding of records management lifecycle processes.
• Ability to collaborate effectively with cross-functional teams while maintaining a customer-centric approach.
• Strong organizational and communication skills with the ability to manage competing priorities and meet deadlines.
• Must pass background check, employment verification, and drug screening.
• Due to government contract requirements, applicants must be U.S. citizens.

Preferred Qualifications

• Experience working under NQA-1 or ISO 9001 quality programs.
• Familiarity with document control requirements for Department of Energy (DOE) projects or other highly regulated environments.
• Experience supporting quality assurance initiatives where document management is critical.

Key Success Attributes

• Highly organized and detail-oriented
• Strong problem-solving and analytical skills
• Team-oriented with a positive and proactive attitude
• Reliable and self-motivated
• Committed to maintaining high quality and safety standards

Physical Requirements

• Regular sitting, typing, and use of hands for document handling and computer work.
• Occasional standing, walking, and light lifting (up to 20 lbs.) of files or equipment.
• May require occasional visits to shop or project areas to coordinate documentation needs.

Working Conditions

This position is primarily office-based with occasional collaboration across fabrication and project teams. The work environment is fast-paced and deadline-driven, with a strong focus on maintaining quality, organization, and regulatory compliance.

Equal Opportunity Employer

Columbia Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status, or any other characteristic protected by federal and state law.