Clerk IV

POSITION SUMMARY

This position is responsible for reconciling and inputting data on records affecting the assessment and taxation of real property for Columbia County. Provides routine clerical services for the Tax Assessors’ Office, including filing and data entry.

The position assists external customers by phone, fax, and in person, regarding deeds and property information. Contacts are typically with the general public, co-workers, lawyers, real estate agents, general contractors, title searchers, and state employees.

Work is performed in an office setting and typically performed sitting at a desk or table with intermittent walking, standing, or stooping. Employee is occasionally required to lift light objects (less than 24 pounds).

Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent. Sufficient experience to understand the basic principles of the major position duties usually associated with the completion of an apprenticeship/internship or having a similar position for one to two years.

NATURE AND SCOPE

The purpose of the work is to maintain files and records necessary for Columbia County to compose an accurate tax digest. Errors can result in inaccurate tax assessments and bills, poor public relations, and may impede the work processes of other county departments.

PRINCIPLE ACCOUNTABILITIES

• Inputs information into the computer from the property record card; sketches houses in computer and makes any improvement changes and updates land and improvements information as necessary. Works directly with appraisal staff to adjust value, if needed.
• Creates corrected assessment notices when needed.
• Assists the public by providing property record information requests made by telephone, fax, and in person.
• Provides routine clerical services for the Tax Assessors’ Office, including filing and collating of tax data.
• Provides backup for Conservation Use clerical responsibilities.
• Makes copies of deeds, property record cards, maps and other real property records.
• Assists in re-routing returned real property assessment notices.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of general office practices and procedures, filing and record keeping systems.
• Knowledge of basic mathematical calculations.
• Skill in dealing effectively with the public.
• Skill in reading and understanding deeds and land contracts, and in the operation of copier, computer, facsimile and printer.

DESIRABLE TRAINING AND EXPERIENCE

Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent. Sufficient experience to understand the basic principles of the major position duties usually associated with the completion of an apprenticeship/internship or having a similar position for one to two years. A combination of education and/or work experience may be substituted for minimum requirements.