What are the responsibilities and job description for the Secretary-Behavioral Health Services position at Colorado River Indian Tribes?
Tribal and Indian Preference: The Colorado River Indian Tribes has implemented a Tribal/ CRIT Preference in Employment Policy. Pursuant to this Policy, applicants who possess the knowledge, skills, and abilities required by this position, and who are enrolled members of the Colorado River Indian Tribes, will be given primary preference in hiring and employment for this position. Tribal preference is integrated into the interview and scoring process for candidates for job positions.
Job Summary:
The Secretary is under the direct supervision, guidance, and direction of the BHS Administrative Assistant. The Secretary performs daily secretarial, receptionist, and clerical duties and support and basic office management, serves as a receptionist to receive, screen and log all telephone calls and incoming/outgoing correspondence. The Secretary receives, announces, directs, and assists clients to appropriate personnel. The Secretary assists the Administrative Assistant in programmatic, financial, and fiscal functions.
DUTIES AND RESPONSIBILITIES:
Composes routine correspondence from brief notes or oral instructions. Types and files various reports, letter, etc., assists in monitoring expenditures, makes travel arrangements, performs photocopying duties, maintain property files, conducts periodic inventory of equipment and supplies. Assist Administrative Assistant in the development, implementation, and maintenance of internal program budgets and spreadsheets. Provide research and data collection for preparation of program proposals. Attend staff meetings and assigned trainings appropriate to the program. Participates in competency training as appropriate. Performs other duties or assignments as directed within the scope of duties and responsibilities, and/or Department activities.
WORK ENVIRONMENT
A. Confidentiality
This position is exposed to highly confidential client information including treatment records, financial status, and demographic information. Must maintain client/patient confidentially and must be able to work with confidential material in accordance with the Federal Health Insurance Portability and Accountability Act (HIPPA).
B. Internal and Public Contacts
This position involves constant direct interaction with clients, their families, the Clinical Director, direct care staff, Child Protective Services, Social Services, Indian Health Services, Probation, and other social service providers.
QUALIFICATIONS:
Requires high school diploma/GED, and a minimum of two (2) years administrative or secretarial experience. Typing with accuracy of 40/50 wpm. Possess proper spelling, grammar, and math skills. Must be organized, self-motivated, efficient, and able to work under stress. Computer literate with operating skills for application of test documents, spread sheets, and other systems. Must possess a current valid Arizona State Driver's license. Ability to work well with the general public and work harmoniously with co-workers. Must maintain client/patient confidentiality and must be able to work with confidential material in accordance with the Federal Health Insurance Portability and Accountability Act (HIPAA).
Job Type: Full-time
Pay: $17.70 per hour
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Application Question(s):
- Are you a CRIT Tribal member?
- What is your typing speed?
Education:
- High school or equivalent (Preferred)
Experience:
- secretarial: 2 years (Preferred)
License/Certification:
- Driver's License (Preferred)
Work Location: In person
Salary : $18