Administrative Specialist

Location
Colorado Springs, CO

Period of Performance
January 5, 2026 - December 31, 2026

Classification

• Part-Time

• Non-Exempt

• Contract

Pay Rate
$19.00/hr – $24.00/hr

Position Summary

This part-time role provides frontline customer service and administrative support at the Mesa Conservation Center. The position assists visitors, manages conference room scheduling, and delivers essential administrative services to the Infrastructure Planning staff.

The ideal candidate brings strong interpersonal skills, dependable professionalism, and the ability to support a busy, multi-division environment with accuracy and care. This position averages 5–10 hours per week and includes coverage for vacations and sick days; scheduled days may vary.

Essential Functions

Deliver Exceptional Customer Service

• Serve as the primary point of contact for walk-in visitors and inbound calls.

• Provide accurate information related to center operations, events, and seasonal programs.

Manage Conference Room Scheduling

• Coordinate and maintain the schedules for multiple high-demand conference rooms.

• Ensure calendar accuracy and communicate updates across organizational divisions.

Provide Administrative Support to Infrastructure Planning Staff

• Support approximately 27 employees with PCard processing, travel arrangements, invoicing, and meeting coordination.

• Maintain documentation and follow established procedures to ensure timely processing and compliance.

Support Seasonal Programs & Events

• Assist with garden volunteer coordination, energy-efficiency programs, and educational presentations at the Conservation & Environmental Center (CEC).

• Provide onsite logistical support during seasonal initiatives and events.

Onsite Presence

• Work on location at the Mesa Conservation Center/Birdsall facility for 5–10 hours per week.

• Provide additional coverage during employee vacations, sick days, or special events.

Qualifications

• High school diploma or GED required; additional education is a plus.

• Three or more years of business office experience, with administrative support strongly preferred.

• Demonstrated customer service experience with the ability to engage respectfully with diverse customers and community members.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams) with solid computer and scheduling skills.

• Strong interpersonal communication skills and the ability to manage multiple tasks in a busy environment.

• Flexible schedule with availability to cover varying days of the week as needed.

• Experience in government, utilities, conservation, or public service environments is advantageous but not required.

Work Environment & Physical Demands
Most of the work will be done in general office conditions. Work is fast paced and requires interaction with the public. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8am-5pm.

Work Authorization/Security Clearance
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

AAP/EEO Statement
CNS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CNS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
CNS expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CNS's employees to perform their job duties may result in discipline up to and including discharge.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

Salary : $19 - $24