What are the responsibilities and job description for the Clerk of Court VII position at Colorado Judicial Branch?
POSITION INFORMATION
Job Code: R41170
Full Time Salary Range: $109,448.00 - $158,699.00
FLSA Status: Exempt
Learn More About Employee Benefits
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.
Notice To Colorado Applicants
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
MISSION STATEMENT
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
STATEMENT OF DUTIES
Summary Of Job Classification
Manages and oversees all operations of the Court Clerk’s Office in designated location(s). Provides leadership and administrative direction to maintain the integrity of court proceedings and records. Responsible for duties as designated in Colorado Revised Statutes Title 13 Part 1. Ensures that the courts are compliant with all processes and procedures outlined by statute, Chief Justice Directives, and administrative orders. Hires, mentors, and develops direct and indirect reports. May also oversee one or more court divisions. May also serve as Jury Commissioner, Probate Registrar, Appeals Clerk, or similar role. The Clerk of Court is a classified, non-certified position that is considered at-will and may be terminated at any time with or without cause.
A three-year average caseload will determine the Clerk of Court’s Job Classification Level. An upgrade in classification level will occur when the three-year average caseload exceeds the required "District Court Case Filings or Equivalent" listed below for two consecutive years. Should the caseload fall below the current incumbent's classification level, the classification will remain frozen until the position is vacated, or the caseload meets the qualifications for an upgrade.
For Computation Of Caseload
District and Combined courts add an additional 3% differential to the court's three year average caseload to account for district court case complexity. (Your three year average caseload is 2,000 cases. As a combined court, you would add an additional 60 cases to your total caseload average.)
2.5 county court cases are equivalent to 1 district court case.
For Classification Level
District Court Case Filings or Equivalent
0 - 499 = I
500 - 1,299 = II
1,300 - 3,499 = III
3,500 - 7,499 = IV
7,500 - 11,999 = V
12,000 - 15,999 = VI
16,000 - 34,999= VII
35,000 = VIII
Essential Functions
To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
Work requires managing and monitoring work performance by directing multiple groups of employees across more than one business function within an organization unit, including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. The work performed by majority of employees is complex.
Human Collaboration
Interactions and communications may result in recommendations regarding policy development and implementation. May also evaluate customer satisfaction, develop cooperative associations, and utilize resources to continuously improve customer satisfaction. Interactions have significant impact.
Freedom To Act & Impact Of Actions
Receives Administrative Direction
Employees normally perform assignments within broad parameters defined by general organizational requirements and accepted practices. End results determine effectiveness of job performance. Impact of actions are moderate.
Knowledge & Skills
Expert
Recognized authority in an area of expertise related to the work. Technical expertise is sought out by others across organization. Incumbent can apply technical skills in a wide and often unpredictable range of contexts. Likely impact on organization is comprehensive.
Fiscal Responsibility
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.
Minimum Qualifications
Education and Experience Equivalency:
High School diploma or G.E.D.
Work Related Experience
At least seven (7) years of experience in clerical, legal, business, and/or customer service.
Licenses And Certifications
None.
Physical Effort Requirements
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment.
Exposures
Individuals who are hostile or irate; individuals with known violent backgrounds.
Job Code: R41170
Full Time Salary Range: $109,448.00 - $158,699.00
FLSA Status: Exempt
Learn More About Employee Benefits
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.
Notice To Colorado Applicants
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
MISSION STATEMENT
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
STATEMENT OF DUTIES
Summary Of Job Classification
Manages and oversees all operations of the Court Clerk’s Office in designated location(s). Provides leadership and administrative direction to maintain the integrity of court proceedings and records. Responsible for duties as designated in Colorado Revised Statutes Title 13 Part 1. Ensures that the courts are compliant with all processes and procedures outlined by statute, Chief Justice Directives, and administrative orders. Hires, mentors, and develops direct and indirect reports. May also oversee one or more court divisions. May also serve as Jury Commissioner, Probate Registrar, Appeals Clerk, or similar role. The Clerk of Court is a classified, non-certified position that is considered at-will and may be terminated at any time with or without cause.
A three-year average caseload will determine the Clerk of Court’s Job Classification Level. An upgrade in classification level will occur when the three-year average caseload exceeds the required "District Court Case Filings or Equivalent" listed below for two consecutive years. Should the caseload fall below the current incumbent's classification level, the classification will remain frozen until the position is vacated, or the caseload meets the qualifications for an upgrade.
For Computation Of Caseload
District and Combined courts add an additional 3% differential to the court's three year average caseload to account for district court case complexity. (Your three year average caseload is 2,000 cases. As a combined court, you would add an additional 60 cases to your total caseload average.)
2.5 county court cases are equivalent to 1 district court case.
For Classification Level
District Court Case Filings or Equivalent
0 - 499 = I
500 - 1,299 = II
1,300 - 3,499 = III
3,500 - 7,499 = IV
7,500 - 11,999 = V
12,000 - 15,999 = VI
16,000 - 34,999= VII
35,000 = VIII
Essential Functions
To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
- Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, and conducting performance evaluations.
- Plans and directs the business operations and integration of all divisional business and financial functions, including case management, calendaring, public information, cash handling, and court operations. Assists in establishing departmental goals.
- Oversees financial operations, including fines, fees, costs, and restitution, registry fund management, cash handling, balancing and deposits, and all related financial records and reports. Oversees month and year-end closing procedures.
- Directs the development, implementation, maintenance, and coordination of divisional operations including the policies and procedures, program operations, workflow, legal and statutory requirements, and customer service.
- Analyzes case law, statutory changes, and proposed legislation and provides guidance.
- Maintains the accuracy, integrity, and completeness of the court record by ensuring compliance with coding, case processing, statutes, record retention guidelines, and court rules. Ensures data integrity.
- Enters new cases into the case management system, including reviewing electronic filings, supporting and evaluating senior judges, executing titles, deeds, and other legal documents, and securing files as required.
- Provide statistical information and analysis to assist with in case flow management. Prepares, manages, and utilizes reports to provide oversight as required pursuant to rule, statute, and policy.
- Builds and maintains relationships with community members and stakeholders. Participates in meetings regarding courthouse security and jail/court operations and participates on local workgroups and committees.
- Serves as a point of contact for outside agencies to timely resolve and address complaints, implement new policies, and coordinate large changes in court operations that impact multiple agencies.
- Performs other duties as assigned.
Work requires managing and monitoring work performance by directing multiple groups of employees across more than one business function within an organization unit, including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. The work performed by majority of employees is complex.
Human Collaboration
Interactions and communications may result in recommendations regarding policy development and implementation. May also evaluate customer satisfaction, develop cooperative associations, and utilize resources to continuously improve customer satisfaction. Interactions have significant impact.
Freedom To Act & Impact Of Actions
Receives Administrative Direction
Employees normally perform assignments within broad parameters defined by general organizational requirements and accepted practices. End results determine effectiveness of job performance. Impact of actions are moderate.
Knowledge & Skills
Expert
Recognized authority in an area of expertise related to the work. Technical expertise is sought out by others across organization. Incumbent can apply technical skills in a wide and often unpredictable range of contexts. Likely impact on organization is comprehensive.
Fiscal Responsibility
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.
Minimum Qualifications
Education and Experience Equivalency:
High School diploma or G.E.D.
Work Related Experience
At least seven (7) years of experience in clerical, legal, business, and/or customer service.
Licenses And Certifications
None.
Physical Effort Requirements
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment.
Exposures
Individuals who are hostile or irate; individuals with known violent backgrounds.
Salary : $109,448 - $158,699