What are the responsibilities and job description for the Administrative Office Specialist II - Part-Time position at Colorado Judicial Branch?
POSITION INFORMATION
Job Code: R41804
Full Time Salary Range: $51,739.00 - $75,021.00
FLSA Status: Exempt
Learn More About Employee Benefits
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.
Notice To Colorado Applicants
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
MISSION STATEMENT
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
STATEMENT OF DUTIES
Summary Of Job Classification
Provides experienced administrative and customer support within a judicial district, probation department, or other unit. Provides purchasing and vendor communication support.
Completes human resources transactions, such as updating and maintaining employee data/files, conducting new employee orientations, assisting with benefits enrollment. Manages payroll and timekeeping and other administrative support work. In larger districts, employees in this classification may specialize in a functional area (e.g., finance or human resources). May train or guide the work of newer employees.
Distinguished from Administrative Specialist I by having responsibility for a wider range of activities and functions, greater depth and breadth of knowledge regarding the organization’s policies and systems, and the performance of more complex or non-standard assignments independently.
Additional Comments
To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
Provides direct administrative support to the Judicial District acting as a liaison with court staff, judges, public, vendors, heads of departments, probation, and outside governmental agencies.
Reconciles accounting transactions with the banking institution system. Reallocates charges based on proper account coding for purchases. Follows proper fiscal rules and guidelines provided by the Judicial Financial Services Division.
Processes account receivables, account payables, and reimbursement requests. Reviews all expenditure reports within the State accounting system for accurate coding and corrects any errors. Coordinates with the Financial Services Division - Accounting to answer questions, provide clarification, or resolve issues.
Compiles statistical data and analysis of complex accounting.
Purchases office supplies, equipment, and furniture. Ensures the department receives competitive and fair pricing.
Liaises with Human Resources, assisting recruitment, onboarding, benefits, personnel documentation management, and timekeeping and leave management. Explains family leave, medical leave, disability, and workers’ compensation to personnel. Participates in mandatory Human Resources training.
Ensures access and accessibility to all courtrooms, buildings, offices, and public areas. Coordinates with county facility staff to address building issues, repair needs and meeting space needs.
May provide preliminary back up support to IT technicians assisting with various systems and equipment, including printers, scanners, and video teleconferencing equipment. Escalates issues when appropriate.
Attend meetings and trainings as required.
Performs other duties as assigned.
Essential Functions Cont.
Supervisor Responsibilities:
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees. The work performed by majority of employees is semi complex.
Human Collaboration
Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.
Freedom To Act & Impact Of Actions
Receives Procedural Direction
Employee normally performs assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are moderate.
Knowledge & Skills
Advanced
Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.
Fiscal Responsibility
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.
Minimum Qualifications
Education and Experience Equivalency:
High school diploma or G.E.D.
OR
Additional relevant work experience may be substituted on a year for year basis for the required formal education.
Work Related Experience
3 to 5 years of experience in an administrative field.
Licenses And Certifications
None.
Physical Effort Requirements
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment; outdoor environment; confined space.
Exposures
Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.
Job Code: R41804
Full Time Salary Range: $51,739.00 - $75,021.00
FLSA Status: Exempt
Learn More About Employee Benefits
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.
Notice To Colorado Applicants
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
MISSION STATEMENT
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.
STATEMENT OF DUTIES
Summary Of Job Classification
Provides experienced administrative and customer support within a judicial district, probation department, or other unit. Provides purchasing and vendor communication support.
Completes human resources transactions, such as updating and maintaining employee data/files, conducting new employee orientations, assisting with benefits enrollment. Manages payroll and timekeeping and other administrative support work. In larger districts, employees in this classification may specialize in a functional area (e.g., finance or human resources). May train or guide the work of newer employees.
Distinguished from Administrative Specialist I by having responsibility for a wider range of activities and functions, greater depth and breadth of knowledge regarding the organization’s policies and systems, and the performance of more complex or non-standard assignments independently.
Additional Comments
- IMPORTANT: PLEASE READ BEFORE APPLYING FOR THIS POSITION **
- THIS POSITION IS PART-TIME. HOURS WILL BE SET BETWEEN 20–30 HOURS PER WEEK BASED ON THE SELECTED CANDIDATE'S PREFERENCE. THE AGREED-UPON WEEKLY HOURS WILL REMAIN CONSISTENT WEEK TO WEEK.***
- THE LISTED SALARY REFLECTS A FULL-TIME EQUIVALENT RATE. ACTUAL COMPENSATION FOR THIS PART-TIME POSITION WILL BE PRORATED BASED ON SCHEDULED HOURS.****
To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
Provides direct administrative support to the Judicial District acting as a liaison with court staff, judges, public, vendors, heads of departments, probation, and outside governmental agencies.
Reconciles accounting transactions with the banking institution system. Reallocates charges based on proper account coding for purchases. Follows proper fiscal rules and guidelines provided by the Judicial Financial Services Division.
Processes account receivables, account payables, and reimbursement requests. Reviews all expenditure reports within the State accounting system for accurate coding and corrects any errors. Coordinates with the Financial Services Division - Accounting to answer questions, provide clarification, or resolve issues.
Compiles statistical data and analysis of complex accounting.
Purchases office supplies, equipment, and furniture. Ensures the department receives competitive and fair pricing.
Liaises with Human Resources, assisting recruitment, onboarding, benefits, personnel documentation management, and timekeeping and leave management. Explains family leave, medical leave, disability, and workers’ compensation to personnel. Participates in mandatory Human Resources training.
Ensures access and accessibility to all courtrooms, buildings, offices, and public areas. Coordinates with county facility staff to address building issues, repair needs and meeting space needs.
May provide preliminary back up support to IT technicians assisting with various systems and equipment, including printers, scanners, and video teleconferencing equipment. Escalates issues when appropriate.
Attend meetings and trainings as required.
Performs other duties as assigned.
Essential Functions Cont.
Supervisor Responsibilities:
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees. The work performed by majority of employees is semi complex.
Human Collaboration
Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.
Freedom To Act & Impact Of Actions
Receives Procedural Direction
Employee normally performs assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are moderate.
Knowledge & Skills
Advanced
Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.
Fiscal Responsibility
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.
Minimum Qualifications
Education and Experience Equivalency:
High school diploma or G.E.D.
OR
Additional relevant work experience may be substituted on a year for year basis for the required formal education.
Work Related Experience
3 to 5 years of experience in an administrative field.
Licenses And Certifications
None.
Physical Effort Requirements
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment; outdoor environment; confined space.
Exposures
Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.
Salary : $51,739 - $75,021