What are the responsibilities and job description for the Administrative Assistant - Business Office position at Colonial School District?
12 Month, Full-Time Position
Location: District Office - Business Office
Competitive Salary & Benefits
Responsibilities:
The Administrative Assistant works under the immediate supervision of the Business Administrator. The general responsibilities include:
- Maintain confidential business office records, electronic files, and document management systems, ensuring accuracy and organization.
- Process financial transactions including deposits, purchase orders, accounts payable, invoice tracking, and account reconciliations.
- Provide administrative support to the Business Administrator and Business Office, including scheduling, correspondence, meeting minutes, and general office coordination.
- Serve as a key point of contact for inquiries while assisting with payroll documentation and other assigned duties.
Qualifications:
- A minimum of 5 years related senior level administrative support experience; prior experience in a business office and in a public school district highly desirable.
- Strong organizational skills and attention to detail required with ability to meet deadlines and maintain accurate records.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn and utilize financial, payroll, and enterprise software systems.
- Ability to discretely handle and maintain confidential records and information.
- Capability to prioritize projects and tasks to ensure that work gets done within the required timeframe.
- Associates degree, or a combination of comparable training and/or related experience.
Availability: July 1, 2026
Deadline: June 12, 2026
In compliance with Federal and State laws and regulations, the Colonial School District does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, or the presence of non-job-related medical conditions or handicaps in the educational programs and activities it operates in its admission policies and its employment practices