Maintenance Planner Scheduler

Job Details

Description

Founded in 1855, Collins is family-owned and produces softwood and hardwood products at their facilities in Chester, California, Lakeview, Oregon and Kane, Pennsylvania. In Chester, Collins has the Builders Supply retail hardware and building materials store. Collins is highly respected for their sustainable forest management, practiced across their 370,000 acres of FSC®-certified lands in California, Oregon, and Pennsylvania.

Position Summary

The Maintenance Planner is responsible for developing high-quality job plans, maintaining a clean and prioritized backlog, preparing work packages, and ensuring all planned work is ready for efficient execution. This role is future-focused—working 2–6 weeks ahead—to increase wrench time, reduce downtime, and support a stable weekly schedule. The Planner is the system owner for Work Management planning standards and ensures all planned work meets safety, quality, and reliability expectations. The Planner’s primary mission is to create repeatable, efficient, technician-ready job plans that improve reliability and reduce maintenance cost through better execution.

Duties/Responsibilities

Work Request Screening & Backlog Management

• Review all incoming work requests for clarity, scope, asset accuracy, and priority.
• Reject or clarify incomplete requests before they enter the backlog.
• Apply site-defined work priority rules to ensure work is properly categorized and sequenced
• Maintain a clean, organized backlog with proper categorization (Preventive Maintenance (PM), Predictive Maintenance (PdM), corrective, project).
• Maintain 4–6 weeks of fully planned, ready-to-schedule work.
  
  

Job Planning & Work Package Development

• Develop detailed job plans including task steps, labor estimates, required craft skills, parts, materials,
  
  

special tools, permits, and safety requirements.

• Verify job details and limitations by checking the work site.
• Build reusable job plans and continuously improve them based on technician feedback.
  
  

Parts Identification & Kitting Coordination

• Identify all required parts and materials for planned work.
• Coordinate with the storeroom to ensure parts are kitted and staged before scheduling.
• Update Bills of Materials (BOMs) based on field findings and technician feedback.
• Ensure no job is scheduled until all parts are available and verified.
  
  

Weekly Scheduling Support

• Prepare the Ready-to-Schedule list for the Maintenance Supervisor.
• Participate in weekly scheduling meetings with Operations and Maintenance.
• Support the creation of a frozen weekly schedule based on labor availability, kitted work, priority, and PM

• Provide schedule look-ahead for 2–6 weeks.
  
  

PM & PdM Program Support

• Maintain PM job plans and ensure they contain accurate task steps and materials.
• Ensure PM and Predictive Maintenance (PdM) findings are entered as corrective work requests by
• technicians, and screen those requests for clarity, priority, and scope before planning.
• Support reliability engineering with data and job plan improvements.
  

Continuous Improvement & Data Quality

• Improve job plans based on technician feedback and post-job reviews.
• Update asset data, BOMs, and job plan libraries.
• Ensure Computerized Maintenance Management System (CMMS) data integrity.
  
  

Reporting & KPIs

• Provide insights on schedule compliance, wrench time, backlog health, estimate accuracy, PM
  
  

compliance, and kitting completeness.

Other

• Other duties as assigned
  
  

Required Skills And Abilities

• Proficient with Computerized Maintenance Management System (CMMS), preferably Maximo.
• Proficient with Microsoft 365.
• Excellent communication and interpersonal skills including the ability to effectively interact with co-workers, supervisors, vendors, and contract personnel.
• Excellent analytical, reasoning, and problem-solving skills; ability to think creatively and find innovative solutions to complex problems.
• Strong technical understanding of industrial maintenance.
• Ability to read drawings, schematics, and technical documentation.
• Strong analytical and problem-solving skills.
• High attention to detail and organizational discipline.
• Ability to work independently and future-focused.
• Excellent time-management and organizational skills.
  
  

Education And Experience

• Minimum of two years of college or trade school or equivalent experience.
• Two or more years of experience in industrial maintenance, manufacturing, construction, or a related trade.
• Prior experience with a CMMS (Computerized Maintenance Management System).
  
  

Environmental Conditions

May be exposed to dust, noise, trip hazards, and variable weather and temperatures.

Required Personal Protective Equipment

Individuals must be willing to wear the required Personal Protective Equipment (PPE) at all times. Positions may require additional PPE at specific times. Examples of PPE which may be required include high visibility garments, hand protection, eye protection, hearing protection, a hard hat, foot protection, a face shield, and a respirator.

$90,000 annually