Receptionist/Administrative Assistant

755 W Front St, Ste 300

Boise, ID 83702

(208) 345-9000

Title: Receptionist/Administrative Assistant

Reports to: HR Manager

Experience: 1 years administrative office experience

The Receptionist/Administrative Assistant will be responsible for providing exceptional customer service to both external and internal clients through the efficient processing of calls and handling of information. Representing Colliers as the first point of contact, the ideal candidate will ensure an excellent first impression to all clients through effective management of the front desk and a customer service focus approach at all times. The Receptionist/Administrative Assistant will be responsible for supporting key administration tasks, and other duties as assigned.

Key Responsibilities

• Appropriately represents our company while answering and routing calls, conveying enthusiasm, energy and respect to both internal and external callers
• Greeting all visitors in a friendly, confident, and pleasant manner
• Calendar/conference room management
• Provide base maintenance of office equipment, which includes telephones, copier, fax machine, postage machine and computers
• Maintain company phone list
• Order business cards and Colliers logo office supplies
• Create birthday and anniversary calendars
• Gathering and distributing of facsimiles, daily mail, binding packages, overnight mail, FedEx preparation, courier arrangements, preparing packages for mailing
• Maintains cleanliness and organization of kitchen and copy room
• Manages and monitors the inventory of office and kitchen supplies
• Parking validation voucher tracking & management; point of contact for all parking related matters
• Responsible for keeping front reception area neat and clean
• Set up for and clean up after meetings in the conference rooms
• Ensures office is opened in the morning (8am) and locked & secure each night (5pm) before leaving
• Other duties as assigned

Requirements

The successful candidate will possess the following required degrees, certificates or competencies:

• Associates Degree preferred for promote-ability purposes; or equivalent years of training and experience; 1 years in a business office work environment preferred
• Must have high level of interpersonal skills to handle a variety of situations. Position requires demonstrated poise, tact and diplomacy with brokers and clients
• Must be accountable – be able to show up to work on a daily basis
• Shows dedication by demonstrating respect, trust, honesty, integrity and ethical behavior
• Must adhere to company policies and procedures, takes responsibility for actions
• Must be able to interact and communicate with individuals at all levels of the organization
• Must have experience with MS Office applications
• Must be able to sit at the front desk for long periods of time during the day, work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands professionally

About Colliers

Colliers Idaho is a locally-owned affiliate of Colliers International - an industry leading global real estate company with more than 15,000 skilled professionals operating in 68 countries. Client relationships are built on experience, speed-to-market and enduring trust. At Colliers, our growth strategy allows us to remain focused on doing the right things for our clients, our people, our community and our shareholders every day. If you are looking for a work environment that values and promotes camaraderie, collaboration and giving back to the community, this could be the position for you!

This is a full-time, salary position. A full range of health benefits, vacation plan, 401K and other benefits are available. Compensation based on experience. Selected candidate will be required to pass a drug test and background check prior to start.

Colliers Idaho is committed to advancing our diversity and inclusion in the workplace to foster an environment that supports equality for our present and future diverse professionals. Diversity and inclusion strengthen our business by enriching our culture, helping us deepen relationships among our people and accelerating success for our clients. We pride ourselves in attracting, developing and retaining top, diverse talent in Idaho. As part of that, we are on a progressive journey to foster an environment in which everyone at Colliers, regardless of background, gender, ethnicity, age, religion, sexual orientation or experiences feels respected and comfortable bringing their authentic selves to do their best work.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Boise, ID 83702 (Required)

Ability to Relocate:

• Boise, ID 83702: Relocate before starting work (Required)

Work Location: In person